Data Management

Locate all existing table reports in Access 2003

When you create reports, do you ever have the feeling that this report might already exist—you just didn't know how to find it? The next time you have these suspicions, let Microsoft Access 2003 help you locate all existing reports.

Let's say your boss asks you to create a report that lists the names of all donors who made contributions of more than $1,000 this year. Your gut tells that there is a query that already lists this information from the Donor Contribution table in your Donors database. However, you're unsure about how to go about finding the report.

With previous versions of Microsoft Access, you would have to look through all the query and report objects in the database window to find out whether such a query and a report exist. With Access 2003, you can have Access determine whether a query or report has already been created from, in this instance, the Donor Contribution table. Follow these steps:

  1. Open the Donors database and select the Donor Contribution table in the database window.
  2. Go to View | Object Dependencies.
  3. In the task pane, ensure that Objects That Depend On Me Is Selected.

The task pane will now list the names of all objects derived from the table. If you see a query or report listed, you can click on its name in the task pane to open it in Design View to see if it meets your needs.

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