Out of the gate, Google Docs gives users plenty of collaboration features. Grab almost any device—an Android phone, an iPad, or a full web browser—and edit a document with other people.
But, Google's Android and iOS apps offer different features, at least as of October 2015. Want to check your word count? You'll need the Google Docs app for Android. Need to create a hyperlink that doesn't show the destination URL? That's an Android-only feature, too. Neither works in the Google Docs app on your iPhone or iPad.
Worse, the Google Docs mobile apps offer fewer sharing settings than what you see in a web browser: You can't create a public link to a document. You can share a document with specific people—add each person's email address and each recipient will have access. You may also share a document to people in your organization—turn link sharing on and people in your organization will have access. But, you can't create a Google Doc in the mobile app and share it with the world from your device.
However, I've found two apps on iOS to help you work around the limitations of the Google Docs iOS app.
Access Google Drive document share settings on iOS
The free Desktop Browser by Spicy Apps allows you access to a desktop browser-like view of Google Drive and Docs. (Pay $0.99 to remove the ad that the developer displays at the bottom of the screen.)
- Install the Desktop Browser app.
- Open the app, go to http://drive.google.com/ and login.
- Find your file and tap to open it. You'll see your document in the familiar Google Docs browser view.
- Tap the Share icon.
- Select from any of the standard Google Docs sharing settings.
You might think you could simply login with Safari on iOS and modify the settings. You can't. Google won't serve the desktop version of Google Drive or Docs to Safari on iOS. I also tried Chrome, iCab, Puffin, and Dolphin. None worked. The Desktop Browser app, at least as of October 2015, works.
(Update: Chrome version 46.0.2490.73 for iOS shows full sharing settings if you request the desktop version of the Docs site as of October 26, 2015. It didn't in earlier testing. So Chrome may also be an alternative.)
Create a hyperlink in a Google Doc
The only way I've found to create proper hyperlinks in a Google Doc from an iOS device requires another app, Drafts 4 by Agile Tortoise, which costs $9.99. Drafts 4 serves as a text and Markdown editor. Markdown is a way to write text, lightly formatted for the web. More importantly, Markdown lets us easily create links.
We'll use Drafts 4 to create a document with Markdown, then export the file and convert it to a Google Doc on Google Drive.
- Buy and install the Drafts 4 app.
- Open the app, then tap the Settings sprocket in lower right.
- Scroll to Services, then tap "Configure accounts".
- Tap "Link" to the right of "Google," then login and allow Drafts 4 to access Google Drive.
- Write your document with Drafts in Markdown format. Use Markdown to create your links. Basically, surround your text with brackets: [ to start, and ] to finish, immediately followed by the URL surrounded by parenthesis: ( to start, and ) to finish.
- When finished, tap the Action button in the upper right, then the "Services" tab. Choose "Markdown to Google Doc." Your document will export and save to Google Drive as a Google Doc.
As an added bonus, Drafts 4 solves the word count problem, too. The app displays both a character and word count in the upper right corner of the screen.
These two apps allow me access to key features I need that Google doesn't yet offer in the Google Docs mobile iOS app. I hope that the team will add word count, proper hyperlink support, and full share settings soon. Until then, if you've figured out alternative solutions that work with Google Drive and Docs on iOS, let me know in the comments below!
- Byword: one of the best iOS apps for distraction-free writing (TechRepublic)
- How to edit Microsoft Office documents stored on Google Drive (TechRepublic)
- How to manage iOS devices with Google Apps (TechRepublic)
- Dear Google: App parity please? (TechRepublic)
Andy Wolber helps people understand and leverage technology for social impact. He resides in Albuquerque, NM with his wife, Liz, and daughter, Katie.