Do you receive so much e-mail that occasionally important messages accidentally get deleted along with the junk mail? If so, you’ll be happy to know that there are some things you can do to get organized. In this Daily Feature, I’ll discuss a few tricks for getting Outlook 2000 to help you organize your e-mail messages.
Get rid of junk mail
The first step to getting organized is to filter out your junk mail. This topic requires way more space than I have to work with, but I suggest you read the TechProGuild Daily Drill Down ”Managing junk e-mail.”
Set colors
The next thing you can do is use various colors for different types of e-mail. For example, on my system most of my inbound messages appear in black. However, if a message is from one of my business contacts I set it to appear in red to help it stand out. I also have friends who always send me jokes. I’ve set my Inbox to display in green messages from that particular group of people.
Auto Delete
You can also set up Outlook 2000 to automatically delete e-mail from undesirable sources through the same screen. Click the Using Folders hot link to access the rules screen. Then, set up a rule to move messages from the sender into Other Folder. When you do, you’ll see a screen that asks you to select a folder. Select the Deleted Items folder and click OK. Now, click the Create button to create the rule. Until you tell Outlook differently, all inbound messages from that sender will be automatically deleted.