As I sit here and write this column, I have been using the
new OpenOffice beta 2.0 (Windows Version) for about a week now. I downloaded
it, ran the install, and began using it immediately. I did not peruse the help
files, check out the read me, or anything of the sort. I just started working. Since
then, I haven’t had one difficulty arise that prevented me from composing or
editing a document in OpenOffice Writer or creating a spreadsheet.
I call this success. Not just on the part of OpenOffice.org
but also for the whole concept of the Windows GUI. I am old enough to remember
the splash Apple made with the Mac and all the convincing Microsoft had to do
to make people switch from DOS and our command-line comfort to Windows.
One of the compelling arguments of the day was that because
of the consistency of the Windows GUI interface, particularly in the area of
the menu system, we would become better computer users because we could go from
program to program with familiarity, thus reducing the learning curve.
And you know what? They were right. Fast forward to 2005,
and the majority of our users have been using Windows for at least five years. They
also have been using an office suite for that same amount of time and are
pretty familiar with what a word processor does, and to a lesser degree, a
spreadsheet and a presentation package such as Power Point.
So I am a little alarmed when I see articles or remarks
espousing how costly and difficult it would be to switch to an open source
office suite such as OpenOffice or a commercial package such as StarOffice, or
even Corel Word Perfect Office, or Lotus SmartSuite.
I will be the first to admit that there will be some costs
involved, particularly for the power users who actually use the more detailed
features of Microsoft Office. And there will be some conversion headaches with
some documents for sure, but as far as word processors and spreadsheets go, for
the majority of users, the transition would be far less traumatic than many
make it out to be. Those spouting off about how difficult it will be do not
give the general user base credit for the basic windows skills I mentioned
And if your argument against it is that people would grumble
because you switched out their office suite, just remember that these are the
same folks that grumble over a switch between versions of the same software. So grumbling is a poor
indicator of satisfaction/dissatisfaction.
The reason I mention all this is partly because of the
polarizing comments I have been reading in the trade press over the State of
Massachusetts’ decision to switch workers away from Word and Excel (http://news.cnet.com/2100-1012_3-5845451.html).
If this were biblical times, I believe someone would have stoned CIO Peter
Quinn for his decision. Others, on the other hand, have praised the decision as
if it came down chiseled on a stone tablet.
I personally believe that many of those that have vilified
Mr. Quinn have never tried OpenOffice for fear that they would find that they
can function just fine in its environment.
To those who have never tried OpenOffice, I encourage you to
download it and give it a whirl for a week. I think you will find that as a
package it does some things better than MS Office and some things worse than MS
Office and some things different than MS Office. But as a whole, does a
more-than-adequate job–particularly when you compare the price.
As technology professionals, we are supposed to be able to
weigh the pros and cons of technology, independent of emotion or allegiance to
a particular vendor or manufacturer. Zealotry is not in your job description (http://www.techrepublic.com/5100-10878_11-5706440.html).
A decision such as switching office suites can only be made after careful
consideration in your own particular environment and based on fact not on hype
I am willing to bet that Mr. Quinn’s decision to make this
switch was not a knee-jerk reaction and that he spent a considerable amount of
time considering it. It will be interesting to see how it turns out in his
environment. However it does, it will not be an indication that it can or can’t
work for you in your own environment. Only that it succeeded or failed in his.
In the meantime, his decision has given some attention to a
product that normally would not cross people’s mind during their day to day
activities. This, I applaud him for. We too often create a standard and stick
with it mindlessly from year to year just because it was the right decision at
that time. When was the last time you actually re-evaluated your standards? I
bet that for many, the last time any consideration was made over which office
suite to use was when there was some real competition between the vendors. Since
then, most places have been on auto-pilot, switching versions only when told
OpenOffice has matured considerably since its inception and
now just might be the right time to take a look at the state of things in the
office suite world. You have nothing to lose by trying it and might be
surprised at what you find.
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