Print Word documents as they appear on the Web

What you see hasn't always been what you get—until recently. In this tip from Mary Ann Richardson, learn how you can make your Word documents print out exactly as you see them on the Web.

Prior to Word 2003, Word let you add a background to your document in Web Layout view by selecting Format | Background in the menu bar and choosing the desired color and fill effect. However, the backgrounds created were only visible in Web Layout view, as backgrounds were only meant to be viewed over the Internet through a Web browser. If you printed the document, the background would not print. Word 2003 now includes an option in the Print menu that lets you print the document as though seen through the browser. Follow these steps:

  1. Go to File | Print.
  2. Click the Options button.
  3. Under the Include With Document section, select the Background Colors And Images check box.
  4. Click OK.
  5. Make any other printing selections, and then click OK.

Word prints the background, along with the rest of the document. If you decide to print the document without the background, clear the check box in step 3.

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