Last week, Mary Ann Richardson showed us how to use Replace to add text to existing text in Word. Today’s tip expands on that, using that same tool to add special formats.

When you need to add a specially
formatted word or phrase to your text, you could format each instance of the
word or phase individually, or you could save yourself a lot of time and
keystrokes by having Word’s Find and Replace command format it for you.

For example, suppose
everywhere your company name (XYZ, Inc.) appears as plain text in a brochure,
you would like to replace it with your company logo. You could copy and paste
the logo every time you mention your company name, or you could have Word
replace all instances of your company name with your company logo all at once.
Here’s how to do that with Find and Replace:

  1. Copy and paste your logo to the clipboard.
  2. After typing your document, go to Edit | Replace.
  3. In the Find What box, type XYZ, Inc.
  4. In the Replace With box, type ^c.
  5. Click the Replace All button.

Word will replace all
instances of XYZ, Inc. with the official company logo.

Miss a tip?

Check out the Microsoft Word archive, and catch up on our most recent Word tips.

Help users increase productivity by automatically signing up for TechRepublic’s free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.