Do you spend a lot of time cleaning up Word documents for
final publication? Here are three shortcut keys that can help you make your

If a document comes to you single spaced with no line
spacing between the paragraphs, rather than clicking at the end of each
paragraph and pressing [Enter], you can add line spacing to the entire document
in two easy steps:

  1. Press
  2. Press
    [Ctrl]0 (zero).

Word adds a 12-point line space before each paragraph, which
is equivalent to a single line space.

You also notice that, while styles are correctly applied,
your reviewers have added formats to some paragraphs. These formats do not
follow your template’s paragraph style (for example, they may have changed the
alignment from justified to left). To return these paragraphs to the correct
style format, follow these steps:

  1. Hold
    down [Ctrl] while selecting the paragraphs to be changed.
  2. Press

Word will remove all paragraph formats not normally applied
by the style. Alternatively, you can press [Ctrl][Shift]N
to return the paragraphs to the Normal style.

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