There are times when you don’t want Excel to print everything on your worksheet. For example, your worksheet might include a lookup table or a named range that’s used only in your formulas. Rather than having to select the cells you want to print or to hide cells each time you print the worksheet, you can define a print area that excludes those cells from printing. Follow these steps:

  1. Select the cells you want Excel to print on the active sheet.
  2. Go to File | Print Area | Set Print Area. (In Word 2007, click the Page Layout tab and then click the Print Area button in the Page Setup group. Select Set Print Area.)

Now when you print the active worksheet, only the area you selected will print. If you wish to print the entire sheet without clearing the Print Area, click the Ignore Print Areas check box in the Print dialog box:

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