Set up message archiving for individual mailboxes

You can use the Message Archive feature in Exchange 2000 and 2003 to see everything sent to or received by a mailbox store. Here's how.

Have you ever wanted to be able to see everything sent to or received by a mailbox store? You can accomplish this easily by using the Message Archive feature in Exchange 2000 and 2003. Message archiving retains a copy of all messages sent or received by a mailbox store, placing the copies in the designated mailbox or public folder.

This feature is great, and it definitely can come in handy. However, in many cases, you don't necessarily want to archive messages from everyone. For example, you might need to copy messages from only one mailbox or a select group of mailboxes.

If this would better suit your needs, you can create a separate mailbox store specifically for archiving. Then, you can move the mailboxes you wish to track into the new mailbox store.

To set up a new mailbox store and turn on archiving, follow these steps.

  1. Open the Exchange System Manager, and expand the server that you want to host the new mailbox store.
  2. Right-click the storage group for the new mailbox store, select New, and select Mailbox Store.
  3. In the Name text box, enter a descriptive name for the mailbox store (e.g., Archive_Store).
  4. Select the Archive All Messages Sent Or Received By Mailboxes On This Store check box, and click Browse.
  5. From the Select Recipient list, select the mailbox or public folder that will retain the copied messages from the mailbox store.
  6. Click OK, and click OK again to close the Mailbox Store dialog box.
  7. Move any mailboxes you want to archive to the new mailbox store.

Keep in mind that archiving your users' messages without their knowledge can be unethical, and it's even illegal in some countries and industries. Before you set up something that could potentially get you in serious trouble, take the appropriate steps to ensure that you and your company are on solid legal ground.

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