In the past, Windows administrators often viewed Apple
computers as eccentric systems demanded by a few quirky graphic artists. Often,
Apple computers were deployed and quickly forgotten by admins,
who became frustrated troubleshooting strange occasional anomalies, such as
whenever an AppleTalk configuration failed or file incompatibilities arose.
The first step in optimizing Mac use is ensuring Apple
systems can share resources with Windows systems. In addition to ensuring Mac
users can access resources (including files and printers) on Windows systems,
technology professionals can configure Windows systems to access files and
printers on Macs. Here’s a look at what’s involved.
Sharing Windows resources with Macs
The first step in sharing Windows files and printers with
Macs on peer-to-peer networks involves confirming the Windows workgroup name. To
verify a Windows Vista workgroup name:
- On
the Windows system, press Start. - Right-click
Computer. - Select
Properties. - Scroll
to the Computer Name, Domain And Workgroup
section. - Record
the workgroup name.
The second step in sharing Windows files and printers with
Macs on workgroups involves confirming Windows systems are configured to share
their resources. To confirm resources are properly shared:
- On
the Windows system, press Start. - Select
Computer. - Browse
to those folders you wish to share with Mac users. - Right-click
the folders you wish to share. - Select
Share from the pop-up menu that appears. - Indicate
which user accounts should receive which permission to access the folder. - Press
Share. - Press
Continue. - Press
Done.
To share a Windows printer with a Mac:
- On
the Windows system, press Start. - Press
Control Panel. - Browse
to the Hardware And Sound section and select Printers
(or, if using Control Panel’s Classic View, double-click the Printers
applet). - Right-click
the printer you wish to make available to Apple computers. - Select
the Sharing tab. - Press
the Change Sharing Options button. - Press
Continue. - Select
the Share This Printer checkbox. - Select
the Security tab. - Specify
the permissions you wish to provide respective users. - Press
OK.
Now that Windows resources (both folders and printers) have
been shared, the third step is to access the resources from the Apple computers.
To access the shared Windows folders and printers from a Mac:
- From
within Mac OS X, open Finder. - Press
Network. - Workgroup
systems that are currently online will appear. - Select
the system that hosts the resources you wish to access, as shown in Figure A. - Press
the Connect button. - A
dialog box will appear listing available shared volumes on the system to
which you’re connecting. Select the appropriate volume from the provided
drop-down box and press OK. If prompted, enter a username and password for
an account possessing permission to access the volume, as shown in Figure B. - The
volume will then appear as an option within Finder, as shown in Figure C. In addition, a shortcut
icon to the shared volume is created on the Mac desktop. Mac users can
then access files within the volume by selecting the volume’s icon and
browsing its contents.
Figure A
Workgroup systems that are online and sharing resources will appear within
the Mac’s Finder utility.
Figure B
From the Select The SMB/CIFS Shared Volume You Want To Connect To box,
select the appropriate shared volume you wish to access (using the provided
drop-down box) and press OK.
Figure C
Once connected, a shortcut to the shared volume (in this case the Data
volume) appears within the Finder utility.
To connect to a shared Windows printer on a Mac:
- From
the Macintosh, open System Preferences. - Select
Print & Fax from the Hardware section. - Press
the + sign to add a printer. - Press
the More Printers button. - Ensure
Windows Printing is selected in the top drop-down box. - From
the second drop-down box, select the appropriate Windows Workgroup. - Next,
highlight the Windows system hosting the printer you wish to connect the
Mac to, and press Choose, as seen in Figure
D. - Enter
the name and password of an account possessing permission to configure the
printer, and press OK. - Select
the printer you wish to connect to the Mac. - Press
Add.
Now that we’ve reviewed sharing Windows resources and
connecting to them from the Macintosh, let’s explore going the other way. In
the next section, we’ll review the steps for sharing Mac resources and
connecting to those resources from Windows-based workstations.
Sharing Mac resources with Windows PCs
The first step in sharing Mac files and printers with
Windows systems involves confirming Macs are configured properly to share their
resources. To share a Mac’s resources with Windows users:
- Open
System Preferences on the Macintosh system that hosts the resources you
wish to share. - Select
Sharing from the Internet & Network section. - Enable
the Mac to share resources with Windows systems by checking the Windows
Sharing checkbox as seen in Figure
E. Note that you will likely have to press on the padlock in the menu’s
lower left corner and enter an administrative username and password to make
the change.
- Press
the Accounts button to display a list of user accounts that exist on the
Mac, then specify which of those accounts should
be allowed to share resources with Windows systems, as shown in Figure F. Since Windows passwords
must be stored in a less secure manner than Mac OS X passwords, you’ll
have to re-enter the username passwords before proceeding.
Figure F
Configure account permissions on the Mac by pressing the Accounts button on
the Sharing menu.
- When
you’ve completed assigning permissions, press the Done
button. - To
share any Mac printers with Windows systems, select the Printer Sharing
checkbox.
The second step in sharing Mac resources with Windows
systems is to ensure all systems are members of the same workgroup. Resource
sharing is simplified when the Macintosh shares the same workgroup name as the
Windows systems that will be connecting to resources hosted on the Mac. To
confirm or change the Mac workgroup name:
- Log
on to the Macintosh computer. - Press
Finder. - Open
Applications. - Select
Utilities. - Press
Directory Access. - Press
on the padlock and provide an administrative username and password. - Double-click
the SMB/CIFs entry that appears. - Review
or change the workgroup name to match that used by Windows systems. - Press
OK.
The third step in sharing Mac files and printers with
Windows boxes involves connecting to the Mac resources from the Windows
systems. To connect to shared resources on Macs:
- From
the Windows systems, press Start. - Select
Network. - Locate
the respective Apple system and double-click it, as shown in Figure G. Occasionally,
networking issues prevent systems from displaying automatically. If you
don’t see an entry for a specific Apple system known to be online and
sharing its resources, you can try accessing that system using its IP
address).
- Next,
supply a username and password for an account having permission to access
the Mac’s resources. - The
Mac’s shared resources will appear. - Double-click
an item to access it. Note that, when you connect to a printer, Windows
Vista attempts to load the appropriate driver. Typically, the Mac won’t
host the appropriate Windows-based driver. In such cases, Windows Vista
opens the Windows Add Printer Wizard that will enable you to load the
correct print driver.
Summary
Macs are increasingly appearing within businesses and other
organizations. By taking a few moments to familiarize themselves with the
configuration settings required to share resources between the platforms,
Windows administrators can help ensure cross-platform opportunities are
maximized.