Preparing a project plan is not an easy task, especially
when it involves a large-scale technology change like a SpamAssassin software
installation. Often, for IT pros, creating the project documentation required
to get a technology initiative under way is an onerous task. Since it is our
mission to give IT pros the tools they need to get their jobs done, TechRepublic
has created a project plan that does most of this work for you.

Our SpamAssassin software
installation project plan
comes in a customizable format that allows you to
add variables specific to your organization. Included with this package is an
Excel spreadsheet that will record and automatically format your project
milestone dates into an easy-to-read timeline, and a template that will help
you document each person’s roles and responsibilities. We’ve also included an
Excel template to use for identifying and managing risks throughout your
project.


Want to
see an actual project plan?

To get a better idea of how extensive our project plans are,
check out the table of contents and three sample pages from Windows NT to Windows
Server 2003 Migration Project Plan
.


What’s included

The following are highlights of this extensive project plan:

Project scope

  • The
    activities that the software is expected to perform. It works by first
    checking all incoming e-mails for possible traits of spam. It then moves
    the spam to a specific mail folder or deletes it. The computer users come
    to know about the unsolicited bulk e-mails filling their inboxes by
    checking either the Spam or the Trash folder.
  • A
    deliverable in the form of modifying headers of mails so that suspicious
    mails can be deleted.

Project/Business Alignment

This section helps you identify how the project aligns with
department-, business-unit-, and company-wide goals, such as:

  • Reducing
    manual work. Individual users will have fewer mails to delete, thereby
    directly increasing productivity.
  • Eliminating
    the need for buying greater capacity servers to handle spam traffic.
  • Reducing
    the cost of employing a separate task force to fight the spam nuisance.

Completeness and correctness criteria

This deliverable contains the metrics by which the project
manager will determine the success or failure of the project as a whole and
will include:

  • Successful
    deployment of software to servers
  • Successful
    deployment of software to desktops
  • Successful
    addition of header information in the black list, in case of detection of
    the spam mails.

Project milestones

We provide milestones for marking key points on your
project’s critical path. These include but are not limited to:

  • Vision/Scope
    completion
  • Formation
    of a preliminary team.
  • Preliminary
    design.

Project risks

This project plan includes metrics to help you estimate
project staffing, and it lists common risks associated with the installation of
SpamAssassin. The project plan’s Excel template can be used for identifying
risks and managing them throughout your project.