A milestone is a scheduling event that signifies the
completion of a major deliverable or a set of related deliverables. A
milestone, by definition, has zero duration and no effort. A milestone is a
marker in your schedule. You don’t place milestones in your schedule based on a
calendar event. In other words, you don’t schedule a milestone for the first
Friday of every month.

Milestones are great for managers and the sponsor because
they provide an opportunity to validate the current state of the project
against the overall schedule. Since each milestone signifies that some set of
underlying work has been completed, your sponsor should know immediately that
your project is behind schedule if a milestone date is missed. The sponsor does
not need to know the individual status of all the activities in the workplan.
He just needs to keep track of the status of the milestones to know if a
project is on schedule or not.

Tips in your inbox

TLooking for expert IT project management? Get the help you need from TechRepublic’s free Project Management newsletter, delivered each Wednesday.

Automatically sign up today!

In addition to signifying the status of the project against
the workplan, milestones also provide a great way to take a step back and
validate the overall health of the project. In particular, the following types
of activities can be scheduled for (or at) each major milestone.

  • Make sure that the sponsor has approved any
    external deliverables produced up to this point.
  • Check the workplan to make sure that you
    understand the activities required to complete the remainder of the project.
    You did this when the project started, but each milestone gives you a chance to
    re-validate that you still understand what is required to complete the project.
  • Double-check the effort, duration, and cost
    estimates for the remaining work. Based on prior work completed to date, you
    may have a much better feel for whether the remaining estimates are accurate.
    If they aren’t, you’ll need to modify the workplan. If it appears that your
    budget or deadline will not be met, raise an issue and resolve the problems
  • Issue a formal status update and make any other
    communications specified in the Communication Plan.
  • Evaluate the Risk Management Plan for previously
    identified risks to ensure the risks are being managed successfully. You should
    also perform another risk assessment to identify new risks.
  • Update all other project management logs and

These activities should be done on a regular basis, but a
milestone date is a good time to catch up, validate where you are, get clear on
what’s next, and get prepared to charge ahead.