You begin typing a quotation in a Word 2007 document. When you press the ” key, Word inserts straight quotes. You would like Word to change them to Smart Quotes instead. In Word 2003, you just go to Tools | AutoCorrect and select the Straight Quotes With Smart Quotes check box in the AutoFormat As you Type tab.

Word 2007 doesn’t offer the AutoCorrect options on the Ribbon. Instead, it gives you two substitutes: Use the Word Options dialog to enable/disable Smart Quotes for all documents or add a button to the Quick Launch Toolbar that lets you turn the option on or off at will.

To change the Autocorrect option for all documents, follow these steps:

  1. Click the Office button.
  2. Click the Word Options button.
  3. Click Proofing and then click the AutoCorrect Options button (Figure A).

Figure A

  1. Click the AutoFormat As You Type tab.
  2. Under Replace As You Type, select the Straight Quotes With Smart Quotes check box and click OK.

Now all quotes will display as Smart Quotes. To change back to Straight Quotes, repeat steps 1 through 6, but clear the check box in step 5.

If you need to change the option often, you may want to add a button to the Quick Launch Toolbar that will let you toggle the option on and off. Follow these steps:

  1. Click the down arrow at the end of the Quick Launch Toolbar.
  2. Click More Commands (Figure B).

Figure B

  1. Select Commands Not In The Ribbon from the Choose Commands drop-down list.
  2. Select Autocorrect Smart Quotes, click Add, and click OK (Figure C).

Figure C

The Autocorrect Smart Quotes button now appears on the toolbar. To change the option, simply click the button. For example, if Straight Quotes is turned on, click the button in the Quick Launch Toolbar to begin entering Smart Quotes. To go back to typing Straight Quotes, click the button again.

Miss a Word tip?

Check out the Microsoft Word archive and catch up on other Word tips.

Help users increase productivity by automatically signing up for TechRepublic’s free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.