Illustrations, figures, and tables are often accompanied by a caption that explains the graphic. If your Word document contains a number of these elements, you might want to include some kind of generic label for each. Word can help by automatically adding specific elements when you insert them. To automatically add captions to graphic elements, do the following:
From the Insert menu, choose References and then select Caption from the submenu. In Word 2007, click the References tab and then click Insert Caption in the Captions group.
In the Caption dialog box, click the AutoCaption button.
Check the object you want to associate with an automated caption.
From the Use Label drop-down list, specify the text you want to appear at the beginning of each caption.
From the Position drop-down list, specify where you want the caption to appear in relation to the inserted graphic.
After setting up the automatic caption, Word will automatically include the specified text (label) with the table. At this point, you can add a table number, title, or leave the caption just as it is.
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Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.