If you paste an Excel chart onto a slide, PowerPoint will paste both the chart and the entire Excel workbook, which is definitely a problem because:
- It's a breach of security. Anyone viewing the presentation can simply double-click the chart to gain access to the entire workbook. If the file's not protected, they could do a lot of damage by changing or deleting data.
- It will drastically increase the size of the presentation, which might slow things down or render distribution difficult or nearly impossible.
- In Excel, select the chart and press [Ctrl]+C to copy the chart to the Clipboard.
- In PowerPoint, select the slide where you want to paste the chart.
- Choose Paste Special from the Edit menu.
- In the resulting Paste Special dialog box, select Picture.
- Click OK.
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Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.