In Word, you can quickly number a list by selecting the items and clicking the Numbering button on Word's Formatting toolbar. Word even offers a selection of predefined formats that are adequate for most uses. However, you're not stuck with just the predefined formats. For example, you might want to print an underscore in front of a numbered question. You see these types of lines on tests, surveys, and questionnaires. Word doesn't offer a predefined format for that type of list, but you can create it yourself. First, begin as you would any other list by typing the items. Once you have your list, you're ready to create and apply the custom formatting as follows:
- Select all the items in the list.
- From the Format menu, choose Bullets And Numbers.
- In the resulting dialog box, click the Numbered tab.
- Select a numbering option that you seldom or never use, because you're going to modify it.
- Click Customize.
- In the Customize Numbered List dialog box, click before the number in the Number Format control.
- Type several underscore characters and a space.
- Click OK and Word applies the custom numbering scheme to the selected items.
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Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.