Create an email shortcut for speedier messages

You can shave some time off your email tasks by creating a desktop shortcut for sending messages to the people you contact most often.

Most of my email messages go to the same few people — sometimes the same person may hear from me several times in one day! Frequently entering the same address is inefficient, even with Outlook's AutoComplete feature. If you send a lot of mail to the same person, create an email shortcut on your desktop. When you want to send a message, just double-click the shortcut to open a blank, pre-addressed message, ready to go.

To create a desktop shortcut for sending messages to the same person, do the following:

  1. Right-click the desktop, choose New, and then select Shortcut.
  2. In the Create Shortcut dialog, type mailto:emailaddress. Don't enter any space characters between the mailto: component and the email address.
  3. Click Next and enter a descriptive name for your email shortcut.
  4. Click Finish.

To use the new shortcut, just double-click it. Outlook (or your default client) will open a mail window and fill in the To field using the address you provided when you created the shortcut. Write your message and send!