Customize the Word 2007 Ribbon with these quick tips

Is the Word 2007 Ribbon getting unwieldy? Mary Ann Richardson explains how you can put your most used commands on the Ribbon -- or move it altogether.

If the Word 2007 Ribbon is taking up too much space on your desktop and you'd rather have one toolbar displaying only the most frequently used commands, you can set up Word 2007 to do just that.

First, to hide the Ribbon, when you open Word, press [Ctrl][F1] or double-click the Home tab. The Ribbon will disappear from view, leaving only the Ribbon tabs and the Quick Access toolbar visible on the screen. When you need to use a command on the Ribbon, click the appropriate tab to display the Ribbon group where the command is located. When you finish with the command, click the tab to hide the Ribbon again.

If there are certain commands on the Ribbon that you frequently use, you can add the commands to the Quick Access toolbar. For example, follow these steps to see how simple it is to add Date & Time to the Quick Access toolbar:

1. Click the Customize Quick Access Toolbar button found to the right of the Office button.

2. Click More Commands.

3. In the Choose Commands From box, click the drop-down arrow and then click All Commands.

4. Click Date & Time.

5. Click the Add button and click OK.

If you repeatedly display the Ribbon to format selected text, use the Mini toolbar rather than the Ribbon. The Mini toolbar displays automatically when you point to the selected text. You can also format without the Ribbon by right-clicking any part of your document. This will display a shortcut menu of formatting commands that relate to the part of the document you clicked. For example, right-clicking the footer will display the Edit Footers shortcut menu.

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