Most AutoText entries consist of a few words on a single line, but you can create an AutoText entry that contains several lines of text or even blank lines.
During the run of any given day, I type the following two HTML tags several times:
<nl>
</nl>
<bl>
</bl>
I don't use them as HTML tags. Rather, I use them to mark the beginning and end of numbered and bulleted lists. It's a perfect job for AutoText, I thought, but I couldn't figure out how to enter more than one line in an AutoText entry. Tina Norris, a friend and colleague showed me how easy it is — enter the text and then select it, as follows:
- Enter the text, including the blank line between the two bracketed components, and then select all three lines.
- Check the text entry in the Enter AutoText Entries Here control. Word will use the first cluster of characters, in this case, that's <nl>, which is probably more characters than you'd like to enter.
-
Delete all but the most necessary characters. In this case, delete l>.
-
Preview the entry to make sure all of the text is right.
-
Click OK to add the AutoText entry.
- From the Insert menu, choose AutoText. Then, choose AutoText from the resulting submenu. Word will insert the selected text, which you can check in the Preview pane.
