- Enter the text, including the blank line between the two bracketed components, and then select all three lines.
- Check the text entry in the Enter AutoText Entries Here control. Word will use the first cluster of characters, in this case, that's <nl>, which is probably more characters than you'd like to enter.
Delete all but the most necessary characters. In this case, delete l>.
Preview the entry to make sure all of the text is right.
Click OK to add the AutoText entry.
- From the Insert menu, choose AutoText. Then, choose AutoText from the resulting submenu. Word will insert the selected text, which you can check in the Preview pane.
Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.