If you're like me, you live and breathe by your contacts. They're vital to my business, as they probably are to yours. When I'm on the road without remote access, that can be a problem. I know that I can print my contacts, but taking the .pst file with me is much better. (The .pst file contains your contact information.) It's a simple process:
- From the File menu, choose Import And Export.
- Choose Export To A File and click Next.
- From the list of file types, choose Personal Folder File (.pst) and click Next.
- Select Contacts and click Next.
- Save the exported file to your flash drive (or a CD).
- Click Finish.
To use the file, you can simply import it into Outlook on another computer. But you should also be prepared to not have access to Outlook. Repeat the above process again, saving your .pst file as Microsoft Excel file and a comma-delimited text file (Comma Separated Values). If the worst happens, you can at least view the information.
Now, you probably already knew that you could export the .pst file. What you might not have considered was how easily you could save that exported file to a flash drive and take it with you.
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Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.