Your customers will appreciate it if you send them a shipping notification. See how a little command button magic allows you to automate the process in your Access forms.
For better customer service, you decide you'd like to send an e-mail message informing customers when their orders have been shipped. However, you don't want to have your shipping personnel spend time composing those messages. Good news: They don't have to! You've already created a form that your staff uses to enter the Ship Date after an item has been shipped. Just add a Command button, like the one in Figure A, to send a shipping confirmation to the customer's e-mail address automatically.
To create the button, follow these steps:
- Open the Form in Design Mode.
- Click the Command Button control and click and drag where you want to locate the button in your form.
- Click Cancel to cancel the Command wizard.
- Right-click the Command button and click Properties.
- Under the All tab, click in the Caption property box and enter Send Shipping Confirmation.
- Under the Event tab, click in the OnClick property box and then click the Build button and enter the following code at the prompt, as shown in Figure B:
MessText = "Your order has shipped!" & vbCrLf & _
"Order Number:" & " " & Me.OrderID & " " & _
"Order Date:" & " " & Me.OrderDate & vbCrLf & _
"Shipped to:" & vbCrLf & _
Me.ShipName & vbCrLf & _
Me.ShipAddress & vbCrLf & _
Me.ShipCity & ", " & Me.ShipStateOrProvince & " " & Me.ShipPostalCode
Subject:="Order Confirmation", _
- Press Alt + Q.
Now, when the user enters the ship date and clicks the Send Shipping Confirmation button, Access will compose the e-mail shown in Figure C.
The user can review the e-mail and click the Send button. Access will then send the e-mail to the address in the ShipEmail field for that order.
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