Office challenge: How can you make Outlook 2010 open readable attachments?

This week, learn the answer to last week's Word challenge on converting fractions and test your Outlook skills in this week's new challenge.

Outlook 2010 attachments are read-only and some of your users are bound to find this an annoying change. How would you help users circumvent this behavior for quick and editable access to attachments?

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Last week we asked…

Why does Word convert some fractions and not others? Gbentley was the first to respond with an answer that succinctly describes the problem—Word converts (automatically) only halves and quarters because there are no special characters for other fractions in the standard ASCII set. In a nutshell, Word can convert several fractions into a single-character. If there's no single-character representation of the fraction, Word can't convert the fraction.

Converting fractions is an AutoCorrect function, which you can disable if you want, as follows:

  1. Access this option as follows:

    1. In Word 2003, choose AutoCorrect from the Tools menu.
    2. In Word 2007, click the Office button and click Word Options. Choose Proofing from the left pane. Then, Click the AutoCorrect Options button in the AutoCorrect Options section.
    3. In Word 2010, click the File menu and choose Options (under Help). Choose Proofing from the left pane. Then, Click the AutoCorrect Options button in the AutoCorrect Options section.
  2. Click the AutoFormat As You Type tab.
  3. Uncheck the Fractions With Fraction Character option in the Replace As You Type section.
  4. Click OK.

SirWizard suggested using AutoCorrect to convert fractions that Word doesn't. It would take a bit of work, but if you regularly type fractions, it's well worth the effort. Save these to a template and distribute the template to those who work with fractions. PPG suggested using sub and super script to format individual fractions. This suggestion is good when fractions aren't a regular occurrence.

Thanks everyone for another great Office challenge!

By Susan Harkins

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.