Print only what you need

Don't print an entire document or even a full page, if all you need is a few paragraphs, rows, or slides. Use the Selection option instead.

Occasionally, you might want to print only part of a document. Perhaps you want to print a few paragraphs from a Word document to edit or just a few slides from a PowerPoint presentation to share with someone else. When this happens, print the current selection by following this technique — it’s available in all of the Office applications:

  1. Select the text, slide, range, and so on, that you want to print.
  2. From the File menu, choose Print (or press [Ctrl]+P).
  3. In the resulting Print dialog box, click the Selection option and click OK.
As easy as it is to print selections, the process doesn’t always work as you might expect:
  • Word prints only contiguous items. You can create a multiple selection of non-contiguous items, but Word won’t print them. Nor does Word print header and footer data in a selection print, which is what you'd probably expect.
  • Excel prints non-contiguous selections, but be forewarned: It prints each selection on a separate page.
  • PowerPoint prints a selection of slides, but it can’t print individual selections in a single slide.

By Susan Harkins

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.