Quick Office toolbar trick

Quickly move or copy a tool from one toolbar to another without opening a single dialog box or checking off a single option or setting.

We all have tools that we use more than others, and if you're like me, you appreciate having them when you need them -- not necessarily when Word thinks you need them. In other words, I've moved and/or copied some tools from one toolbar to another, which isn't as difficult as you might think.

You can customize toolbars by right-clicking a toolbar and choosing Customize to open the Customize dialog box, which contains many neat tricks. If you just want to move or copy a tool from one toolbar to another, you don't need the Customize dialog box at all:

  • To move a tool from one toolbar to another, hold down the [Alt] key and move the tool.
  • If you want to copy the tool (so that it's available on both toolbars), hold down both the [Ctrl] and [Alt] keys while you drag the tool.

Of course, both toolbars must be visible for this shortcut to work.

This shortcut doesn't work with 2007's new Ribbon.