Quick Office toolbar trick

Quickly move or copy a tool from one toolbar to another without opening a single dialog box or checking off a single option or setting.

We all have tools that we use more than others, and if you're like me, you appreciate having them when you need them — not necessarily when Word thinks you need them. In other words, I've moved and/or copied some tools from one toolbar to another, which isn't as difficult as you might think.

You can customize toolbars by right-clicking a toolbar and choosing Customize to open the Customize dialog box, which contains many neat tricks. If you just want to move or copy a tool from one toolbar to another, you don't need the Customize dialog box at all:

  • To move a tool from one toolbar to another, hold down the [Alt] key and move the tool.
  • If you want to copy the tool (so that it's available on both toolbars), hold down both the [Ctrl] and [Alt] keys while you drag the tool.

Of course, both toolbars must be visible for this shortcut to work.

This shortcut doesn't work with 2007's new Ribbon.

By Susan Harkins

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.