If your Word sessions often wind up with a lot of open documents, this obscure command can streamline the process of closing them and saving your changes.
This simple technique comes in handy when you're working in multiple documents and want to make sure you've saved your changes to all of them. I actually use it most often when I've made a change to a template and want a quick way to save that change on the fly (before I've had a chance to forget I made a change I want to keep).
In Word 2003 and earlier, all you have to do is press the [Shift] key and pull down the File menu. Word will add the Save All command to the menu, above the Save As command. Just choose Save All and Word will prompt you to save each document (or template) that has any unsaved changes. This is more efficient than having to navigate to each document individually and click Save.
If you use Word 2007, this won't work (inasmuch as there is no File menu). But you can add the Save All command to your Quick Access Toolbar:
- Click the Office button and click Word Options.
- Click Customize in the left-hand column.
- Select Commands Not In Ribbon from the Choose Commands From drop-down list.
- Scroll down and select Save All (Figure A).
- Click the Add button and then click OK.
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