Some of my favorite Outlook Calendar keyboard shortcuts

If you work in Outlook's Calendar view a lot, you'll appreciate these keyboard shortcuts and their ability to increase your efficiency.

If you're like me, you spend a lot of time in Outlook's Calendar view, or needing to do something in Calendar view while working in another view. Fortunately, there are a number of keyboard shortcuts that can help (especially if you still feel a bit lost with the 2010 ribbon). There are others, but the following shortcuts are the ones I seem to use frequently:

  • [Ctrl]+2: Go to Calendar view from any other view.
  • [Alt]+1-9: View specific number of days, beginning with the selected day. For instance, if April 14 is selected and you press [Alt]+4, Calendar will display April 14 through 17. I use this one often.
  • [Ctrl]+G: Go to a specific date. When you press [Ctrl]+G in Calendar view, Outlook displays a dialog box. Enter a date or choose a date from the dropdown, and click OK. Calendar view will maintain the current view.
  • [Alt]+-: Switch to Weeks view. (That's the hyphen or minus character to the right of 0.)
  • [Alt]+=: Switch to Month view. (That's the equal sign to the left of [Backspace]).
  • [Ctrl]+[Shift]+A: Create a new appointment in any view.
There are others of course, but these are the shortcuts I actually use. Since upgrading to Office 2010, I use fewer shortcuts; the Outlook ribbon seems to be more efficient than the menus from the older versions.