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Weekly Meetings

By js7 ·
Each week we have a meeting were each software developer discusses what they did the previous week. It turns into a fairly boring meeting and we would like to find a way to spruce this up a bit. We have both technical and non-technical participants involoved in the meeting. Any suggestions would be much appreciated.

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suggestion

by maecuff In reply to Weekly Meetings

Something I started to bring a little life to our weekly staff meeting was to ask each person to take turns putting on a 'mini' presentation, 10 -15 minutes tops. The subject could be anything ranging from stress mgmt/time mgmt to a new product they've read about to a programming 'trick' they may have picked up. We don't do this every week as it would get burdomsome, we schedule a monthly presentation. It helps my staff with their presentation skills and, hopefully, passes along some useful information.

Also, we pitch in for cake and icecream for birthdays and celebrate at the weekly meeting when the occasion arises.

my 2 sense..

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shifting focus

by jerome_50 In reply to suggestion

Normally we adopt the method of shiting focus in each of the weekly review meetings from management's view point on the SDLC process and splitting the group to the extent of individuals on the roles and responsibilities. Also Demo of the products by a member randomly chosen for presentation to know whether they have full/partial knowledge at least monthly once. Asking for individuals opinion on the features/functionalities. Otherwise it will be monotonous.

JJ

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Motivational Quotes

by Ole88 In reply to suggestion

In our workgroup, every 2, 3, or 4 weeks, we have a motivational moment where each member of our team finds something of motivational value to themselves and shares it with the team. This helps break the meetings up a bit and gives us something other than work (that may be related to work) to think about. We have weekly meetings to give project updates, get updated information from senior staff meetings and other organizational information to keep everyone "in the know."

Try having some sort of motivational meeting, either in a weekly (or bi-weekly, etc.) meeting or on a different day. This will give some other research topic out and it can be interesting. In our group, we are also pretty close, so we joke around a bit too - that really helps meetings out.

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A bit of work involved but:

by johngenzano In reply to suggestion

I had a program I have since lost, but it should not be hard for one of us to duplicate. It ran on a stand alone PC (or laptop). The way it worked, was that as each person entered the meeting room, I would enter their approximate (or exact if I knew it) hourly pay or annual salary. About every 5 minutes, a large (physically) number would appear on the display, showing the cost to that point of the meeting. Useless meetings (like those that could be replaced by reports over email) suddenly stopped happening.

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Great Approach

by Oldefar In reply to A bit of work involved bu ...

;-)

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Keep a log of events to Discuss

by suppiah In reply to Weekly Meetings

Keep a log, and input events as an when it happens to discuss. In this way during the meeting you will have more new or interesting things to discuss. I use Notes in the Outlook to input meetings discussion topics.

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Meeting Co-ordinator

by alap In reply to Weekly Meetings

Weekly meetings....aaaah....
Here's what we do as a policy. For all meetings, whether they are weekly update meetings or business meetings or corporate presentations, we have some one person acting as a meetnig co-ordinator. This person is usually a lively, engaging talker (typically a senior) who creates agendas for the said meeting and leads the meeting with specific time allotments to each agenda. In your case, your weekly progress meetings can have time slots for each speaker. The speaker asks for a time extension if required. Each speaker's topics and points can be discussed during the interval between speakers. This forms a more organized manner of conducting meetings.

We also have a lot of creative games and group activities that we use for brainstorming sessions and progress meetings. Please feel free to ask me for them if needed.

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Future Focus

by Tuckerglt In reply to Meeting Co-ordinator

Instead of talking about what happened last week it would be better to focus on the work in progress. Especially any areas that people are having problems with. Since you have both technical and non-technical people present they should focus on questions that need the insight of the people they do not normally interact with. Technical people should be finding out what the end user wants, non-technical people should focus their questions on how the technical process achieves results so they better understand the process. Most people don't like admitting they need help but over time this can be a great benefit as points of view are shared.
If you have to have the meeting, make it help everyone, including the customer.

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Agreement

by bdraeger429 In reply to Meeting Co-ordinator

Having a meeting without an agenda and a respected moderator is a total waste of time. I agree with you in this case. If the boss is the Senior member that makes it very effective.

Bill

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4 ideas

by obi_boy In reply to Weekly Meetings

I'm not an IT guy but attend plenty of meetings. Never found meetings that mostly focus on what others did since last meeting very helpful. Idea #1: have members ID a unique problem faced since last meeting and then present their solution. Use meeting as learning experience. Idea #2: Find a book that may be helpful in business/personal lives (cross application really important, because in the end personal fulfillment more important than work for most people), read a chapter between meetings, then dialogue how members see application to work/personal lives (The 5th Discipline, Peter Senge, might be a good book to start with). Idea #3: agendas are important -- have members submit topics desired to be discussed in advance of meeting, distribute agenda at least couple of days before meeting, be sure to have present key people for agenda items. Idea #4: have members dialogue/brainstorm a meeting form that would be helpful to them (don't talk about ideas until all ideas are on the board, then have members each list top 3-5 ideas on "ballots," rank votes to prioritize ideas, then dialogue each of the top ideas).

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