Software

How do I... Set the default envelope options in Word 2007?

By // October 24, 2007, 4:14 AM PST // markwkaelin

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  • By Mark Kaelin

    This gallery is also available as a TechRepublic blog post and download.

    Some users really like Microsoft's Office 2007 ribbon interface, others, like me, have grown to accept it, and still others continue to curse its existence. But no matter which camp you fall into, there are several seemingly simple tasks that just don't work the way they used to in previous versions. One example of that are the default envelope settings in Word 2007. Here is how you set the default envelope in Word and how you can keep the default envelope for a particular document permanently.

    Mailings tab
    We'll start with a simple document, similar to the one shown. This document has an address.

  • A simple document

    To get to the envelope settings, click the Mailings tab on the Office Ribbon. Notice how the Ribbon changes to give us more options.

  • Mailings tab

  • Envelope and Labels

    Click the Envelope button in the Ribbon to get to the Envelope and Label settings configuration screen shown.

  • Envelope Options

    To set the default envelope click the Options button to reach the screen shown. From here you can pick from a list of standard envelope sizes -- the size 10 is what I use most often, but there are numerous to choose from.

  • Printing Options

    Click on the Printing Options tab to get a graphical depiction of the several different ways envelopes can pass through your printer. Every printer is different, so make sure you make the right choice before you start printing.

  • Return address

    Now, this is where the way things work in Word 2007 are a little different then they way they worked in previous versions of Word. There is no button to set the chosen envelope configuration as the default. This envelope choice will remain the default for the next document automatically; there is no need to click a button.

    However, you will have the opportunity to set as default the return address. If you have typed a return address in the appropriate box, when you click Close, you will be asked if you would like to set that address as the default.

  • Add to document

    One more consideration is if you want to set a default envelope for a particular document that may be different from your normal default choice. The best way to associate a specific envelope with a specific document is by clicking the Add to document button. This will attach the envelope to the document as shown.

    While the basic mailing functions are generally the same as the always have been, how you get there in Word 2007 is a little different.

By Mark Kaelin

This gallery is also available as a TechRepublic blog post and download.

Some users really like Microsoft's Office 2007 ribbon interface, others, like me, have grown to accept it, and still others continue to curse its existence. But no matter which camp you fall into, there are several seemingly simple tasks that just don't work the way they used to in previous versions. One example of that are the default envelope settings in Word 2007. Here is how you set the default envelope in Word and how you can keep the default envelope for a particular document permanently.

Mailings tab
We'll start with a simple document, similar to the one shown. This document has an address.

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About Mark Kaelin

Mark W. Kaelin has been writing and editing stories about the IT industry, gadgets, finance, accounting, and tech-life for more than 25 years. Most recently, he has been a regular contributor to BreakingModern.com, aNewDomain.net, and TechRepublic.