OneDrive Cloud Usage Policy

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  • Provided by TechRepublic Premium
  • Published December 16, 2021
  • Topic TechRepublic Premium
  • Format PDF

The OneDrive Cloud Usage Policy from TechRepublic Premium defines the practices and behaviors organization representatives must follow when using any Microsoft OneDrive Cloud file storage account to execute organization services, process organization data, or access or store organization information. Whether organization representatives access Microsoft OneDrive file storage capabilities using an organization-provided, organization-reimbursed or personal OneDrive account, all representatives must abide by this policy’s terms in order to safeguard the organization’s equipment, systems and data from unauthorized access.

The purpose of this policy from TechRepublic Premium is to define proper practices for using Microsoft OneDrive Cloud file storage services whenever accessing, connecting to or otherwise interacting with organization systems, services and data.

The OneDrive Cloud Usage Policy includes details about adopting practices designed to protect the organization’s information and systems from unauthorized access, use, dissemination and corruption. These details include never use Microsoft OneDrive cloud file storage for any illegal activity or purpose, no “nesting” cloud file-storage service directories, no personal OneDrive accounts on organization equipment, no organization information stored within personal OneDrive accounts, no device sharing when organization OneDrive accounts are present, OneDrive multifactor authentication is required, passcodes and passwords are required on devices accessing organization OneDrive accounts, disk encryption credentials are properly safeguarded by all organization representatives, and more.

In addition, the policy includes specifics about maintaining and monitoring policy compliance, what constitutes a violation of this policy, and a section for employees or representatives to sign, confirming they acknowledge they have received and read a copy of the form.

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