The use of email systems to send large files has become obsolete. P2P file-sharing networks make it easy for users to exchange data and information. However, they can also facilitate the spread of malware and security threats and expose the company to risk via the sharing of copyrighted material or confidential information.

The purpose of this customizable policy, written by Scott Matteson for TechRepublic Premium, is to provide guidelines for the proper use of P2P file sharing. It includes an authorization form for approval of P2P file transmission, which sets the conditions and parameters in which this data exchange must occur.

• Featured text from the download:

  Public P2P applications, such as those readily downloadable, are prohibited for use across the organization.

  Where possible, one P2P application should be vetted and implemented for use in the organization.

  Only information related to company business or processes shall be transmitted via P2P mechanisms.

  Copyrighted information should never be sent via P2P networks unless the sender is authorized to do so.

  Security-sensitive data should only be sent via P2P programs to authorized recipients. Encryption must be utilized in these instances to protect company privacy.

Improve your business operations with our six-page document. This is available for download at just $9. Alternatively, enjoy complimentary access with a Premium annual subscription.

TIME SAVED: Crafting this content required 12 hours of dedicated writing, editing, research, and design.