IT expense reimbursement policy
The policy’s purpose is to define for employees and authorized representatives the technology-related purchases eligible for reimbursement. The policy also seeks to ensure all expenses are properly reported, processed and reimbursed.
This policy, from TechRepublic Premium, can be customized as needed to fit your organization’s needs.
From the policy:
No technology-related purchases should be initiated or completed by any individual when the corresponding software, hardware, service or item is regularly purchased by or can be purchased for a lower cost by the organization’s procurement department.
Whenever uncertainty exists whether the procurement department can obtain items more quickly or with lower pricing, first contact the procurement department to confirm delivery and pricing information before completing any technology-related purchase. Approved expense reimbursements that could have been completed for less expense by the procurement department may be reimbursed to the individual at the lesser rate, in which case employees and authorized representatives will be personally responsible for paying the difference.