Streamline your data entry processes with the help of one of these top automation tools. Get the best value, accuracy and speed in data entry.
The collection and organization of data, especially for big organizations, has always been a daunting task that can overwhelm even the fastest of data entry clerks. No big organization wishes to rely on manual gathering, sorting and computation of data in a business landscape that is becoming increasingly automated with data entry software.
In the software market today, there are multiple data entry tools laden with features that can automate data entry for business organizations. But which are the top data entry automation tools in 2023?
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| Software | Real-time collaboration | Data capture | Customizable forms | Data import and export | Data validation with AI | Starting price for paid tiers |
|---|---|---|---|---|---|---|
| Nanonets | Yes | Yes | Yes | Yes | Yes | $0.30 per page after the first 500 pages |
| Zoho Forms | Yes | Yes | Yes | Yes | No | $10 per month for a single user |
| ProntoForms | Yes | Yes | Yes | Yes | No | Custom quote |
| Phoenix Entrypoint | Yes | Yes | Yes | Yes | Yes | Custom quote |
| Typeform | Yes | No | Yes | Yes | No | $25 per month for a single user |
| Fluix | Yes | Yes | Yes | Yes | No | $30 per user per month, minimum of 10 users to sign up |
| Conexiom | Yes | Yes | Yes | Yes | No | Custom quote |
| Zed Axis | Yes | Yes | Yes | Yes | No | $145 for the annual import software subscription license |
Nanonets is an AI-powered document automation software designed to streamline manual data entry processes without the need for coding. The platform utilizes its built-in optical character recognition software to extract data from various sources, including PDFs, documents and handwritten files. The tool offers seamless integration with over 5,000 applications through application programming interfaces and Zapier, making it highly versatile.
With Nanonets, you can efficiently capture data from incoming sources and export transformed data by leveraging in-app integrations. Nanonets also helps with data validation for unstructured data captured from different documents and provides a Document Management System that unifies different document processing functions for easy access (Figure A).
Figure A
Nanonets offers the following subscription plans:
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Another data entry automation software your organization can try is Zoho Forms. This data entry tool is packed with features that can improve data management in organizations of any size.
One of the main features of Zoho Form comes from its customization tools that allow organizations to customize their data with the company logo, colors and themes. This feature gives uniqueness and some legitimacy to organizational data.
Zoho Forms also supports email notification alerts to notify you of every activity in your data. This feature can be customized to exclude some notifications on some changes to your data. With a supportive drag-and-drop user interface, Zoho Forms could be a great tool for beginner-level admin assistants in organizations.
The tool even lets you export documents in easy-to-read and printable formats like PDF and CSV, with an option to share the documents with members of your team (Figure B).
Figure B
Zoho Forms offers the following subscription plans.
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ProntoForms may be the ideal choice for a data entry tool if your organization prefers cloud-based automation tools. You can leverage it to pull data from different sources across the internet. In addition, ProntoForms offers much flexibility in allowing users to customize their form templates and dashboard to fit their needs.
If you’re worried about how you can turn your data into a professional-looking document, ProntoForms handles this process automatically, saving you more time to focus on other complex tasks (Figure C). Notable integrations include Salesforce, Microsoft, ServiceNow, Google Drive and more.
Figure C
Those interested in ProntoForms will need to contact its sales team for a custom quote. In the meantime, ProntoForms offers a one-month free trial users can take advantage of before making any purchasing decisions.
Visit ProntoForms
Phoenix-owned Entrypoint is a tool that helps users to create, implement and utilize a diverse range of personalized data entry applications. The solution is equipped with built-in validation, editing and export functionalities, simplifying data capturing and management.
Entrypoint is packaged to enhance data processing activities by automating data transfer, verification, abbreviation detection, form checking and image capturing. Furthermore, users can export data in CSV, PDF and XML as well as have the capacity to configure a function key to determine what data and in what order they want to import or export their data.
Phoenix Entrypoint pricing is based on a custom quote. However, it offers a 30-day free trial to businesses interested in testing out its features first.
Visit Phoenix Entrypoint
Typeform is another feature-packed data entry automation that has gained huge popularity over the years for its focus on improving data extraction with forms. The software can fit businesses of any size and integrates fluidly with popular tools like SalesForce, Zapier, Mailchimp and Google Sheets.
In addition to the automation features, which users can leverage for data processing activities, Typeform offers the flexibility to create custom fields and templates that suit your business requirements (Figure E). Users have access to over 3,000 templates for different purposes.
Figure E
Typeform offers free and paid subscription plans. Pricing are as follows:
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Fluix is a no-code platform that allows you to digitize document processes and automate data entry tasks. The tool can help your organization gather data, structure the data and create additional secure protection over your data. Built to support organizations with data management and workflow automation needs, Fluix can enhance the speed and accuracy with which you gather and deliver data projects from the field.
Further, Fluix offers collaborative tools and integrates perfectly with notable applications such as PowerBI and Tableau, which enable you to derive better insights from your data. Fluix also has a central document management functionality that enables users to store documents, distribute the latest versions and manage project documentation in real time (Figure F).
Figure F
Fluix offers a Core Plan, which starts at $30 per user per month for a minimum of 10 users. The price per user is reduced the more users sign up, which means you get a bigger discount when you purchase more slots.
In addition, there are add-ons available at the following rates:
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Conexiom is another data entry tool that supports data in multiple formats such as CVV, PDF, HTML PCL and GDI. It’s a cloud-based tool designed mainly for trade document automation. The tool can facilitate the conversion of sales, email and other forms of reports and deliver them in data forms (Figure G).
There is also support for third-party collaboration and inventory applications to enhance productivity. Conexiom data automaton workflow includes data ingestion, data extraction from documents of any format, data contextualization or identification and data rendering or delivery in a structured format.
Figure G
Contact Conexiom for a quote.
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ZedSystems’ Zed Axis is one of the best data import and export utilities for Quickbook users (Figure H). It’s ideal for data entry and management for organizations looking to import and structure several data types such as QBO, Excel, IIF, bank statement sheets, QIF, OFX and QFX.
In addition, Zed Axis helps organizations to facilitate the conversion of reports, purchase orders and bills from third-party apps into well-classified data. You can use this tool by purchasing the license or using the annual subscription method.
Figure H
Zed Axis has an array of pricing plans for both Software License and Software License & Support.
Annual Subscription — Software License Only:
Annual Subscription — Software License & Support:
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Data entry tools are robust software designed to eliminate the manual handling of data from gathering, sorting, inputting and sharing. In addition, these tools are very fast and can drastically reduce human error, inefficiencies and the cost your organization may incur in paying skilled data entry clerks.
Data entry tools are loaded with amazing features that can help your organization automate many data entry processes. Getting acquainted with some of these features is a sure way to make the right choice for your organization when faced with multiple data entry tools from which to choose.
Modern data entry tools can categorize your data, regardless of the volume, making it easy for you to use. Classification of organizational data makes it easy for organizations to track, manipulate and use individual pieces of data.
With the availability of electronic forms, you can easily create form fields according to your needs and use the autofill function to fill up these custom fields. These forms can even allow you to convert the data entered into other types of data for better usage.
With data entry software, you can easily scan data regardless of the form they are saved. The scanning ability is crucial in storing visual data elements. You can also pick these scanned visual images, convert them to other data forms and use them where appropriate.
Data extraction is one of the most challenging aspects of data processing. It involves retrieving different data types from varying sources and organizing them in a structured whole. With a data entry software tool, your organization can easily automate this process while increasing efficiency and reducing completion time.
Another thing manual data entry will never guarantee is data validation. Data validation feature ensures that the data entered is correct and valid for the purpose it is meant for. So, with a data entry tool, your organization can easily automate this process and ensure that your data sets are entirely correct.
Here is another feature every good data entry tool can give your organization. Data cleaning involves the process of scanning and ridding data records of errors and invalid data.
Another feature that sets powerful data entry tools apart is the ability to integrate with other tools. In addition, they feature the ability to collect and sync content in real-time.
Below are some benefits you can derive from automating your data entry processes.
The accuracy of data is essential in every organization. Data entry tools automatically scan every data entered with given parameters to ensure they are valid.
Data entry tools help organizations save money that would have been used to pay skilled data entry clerks. With a data entry tool, your organization improves efficiency while paying less for the tool.
With improved efficiency, automation and speed, data entry tools help businesses to save time. Plus, businesses can easily manage a high volume of data and process them in a few seconds without manual delays.
Data can be easily modified and transformed from one type to another using a data entry tool. The tools can also allow you to change your data from graphs to charts and more with ease.
Deploying data entry automation tools can help organizations cut down the cost of paper as there is hardly any need to print out data pages before sending them to a recipient. Besides reducing paper costs, using data entry tools limits the need for things like file cabinets, printers and office operators who ensure that your files are well arranged.
As digital copies continue to replace physical copies in many areas of business, data entry tools help your business to organize data records, save them digitally and distribute them in digital forms. In other words, with data entry tools, it becomes easy for organizations to locate data records without having to ransack the office space, as is obtainable when you store data files in physical copies.
To choose the best data entry automation tool for your business, you should start by analyzing your data entry requirements, such as the types and volume of data to be processed, as well as the complexity of tasks involved. Taking this initial step will help you understand the features and capabilities needed in the data entry automation tool.
In addition, you should compare different options available in the market, considering factors such as scalability, error handling, ease of use, security and integration with existing systems and databases. For solutions with trial and demo versions, you should consider using the trial version to determine the performance in real-world scenarios. This will allow you to evaluate their usability, accuracy and integration capabilities before making any financial commitments.
To come up with this review, we started by performing a thorough assessment of the top data entry automation tools in the market. While we utilized some information from verified user reviews on reputable review websites, we also reviewed each solution’s official website, analyzing features, user-friendliness, pricing, scalability and other relevant details. This approach provided us with valuable insights on which tool to feature on the list.
Franklin Okeke is an author and tech journalist with over five years of IT experience. Coming from a software development background, his writings span cybersecurity, AI, cloud computing, IoT and software development. In addition to pursuing a Master's degree in Cybersecurity & Human Factors from Bournemouth University, Franklin has two published books and four academic papers to his name. His writing also appears regularly in Enterprise Networking Planet, Techopedia, ServerWatch, The Register and other leading technology publications.
