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document content scanner.

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by dubl_tap

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Hi all,

Need to find out if there's a product out there that can scan the contents of a .doc file and parse it through a "dirty word" dbase. This will be used to determine if a user is sending, or saving, a document with infromation on it that the company may consider seneitive. It need not be automatic, (user initiated is fine) but it must be able to scan formated documents and not just plain-text files.

Any help would be appreciated. Thanks.

5 replies

by enserng

There are a few solutions availale, from the simple to the complex.

First, using Word, open the document, go to Edit, then Find, enter the keyword, perform search, enter next, ad infinum (a macro could also be constructed, making the process lesstime consuming depending upon keyword list). Second, if in a Microsoft environment using either 2000 or XP, go to start, find files or folders, then on the input line "containing text" enter the keywords individually. Also, if the MS Index Serviceis enabled, search the index using the boolean operand OR, such as "secret OR new product OR testing", etcetera. This does search within .doc files, and all other file types on a system as well.

For message content, there are numerous options, depending upon what server is used, in fact some solutions contain network scanners as well, which would effectively take care of both of your concerns. Further information, such as OS in use and messaging server would allow a more exact response.

by dubl_tap

Thank you for replying enserng,

Currently, NT and Exchange 5.5 is the enviroment I work in ( though shortly that is to change to W2K and XP ) I would like to know if the process can be automated with little user interaction, or deactivation.Thank you again.

by enserng

No problem, for what you want to do, it is good you are running Exchange. The following URL provides a brief synopsis and the actual link to add-ins that meet nearly every conceivable Exchange need, from free to ultra pricey. (There are also a few for Notes, Sendmail, and Groupwise too.) Most also offer free download/eval copies for review as well!

http://www.slipstick.com/addins/content_control.htm

Best of luck and hope this helps,

Nikk

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