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Equipment Usage Policy For Subcontractors

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5 replies

by mhooser

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The company I work for has subcontracts that use company owned
laptops.

I am looking for a few examples of how others are holding
subcontractors financially responsible.

Thanks in advance for sharing!

5 replies

by robo_dev

We don't give subcontractors laptop computers, and they cannot leave the building with anything. Even though all our laptop hard drives are encrypted, that's just too risky.

Our contractors are given a copy of the standard user policy document.

They must read it and sign a document that says that they have read it and agree to follow the policies in the policy document. They also have to sign a non-disclosure and confidentiality agreement.

These are no different than the policies that employees follow.

by mhooser

Thank you for your response. We have the non-disclosure
and confidentiality agreements in place. Unfortunately,
supplying the equipment is how the company wants to
operate. The equipment isn't cheap.... I just want it taken
care of... and because there is no policy... there are really no
ramifications... except the dirty look they get from me....!

by seanferd

Whatever document they sign should state that they are responsible for any and all damages to the computer, hardware, software, or data-related. They are also responsible for any activity traced back to the IP address of that computer.

Check all units out and back in, so that you know when any damages occurred. Know who caused the damage (don't blame the next guy because the unit wasn't fully checked in on a prior occasion). Keep system logs and dump them to a central database, tagged with that user's name. Keep user accounts locked down as fully as possible (users should need no admin rights or access to any utilities, etc.). No removable drives.

So much for simple. More than just a user-side policy, but that's my take.

Good luck with whatever implementation you make.

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