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by nixer

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We currently have a small network. We do not handle our own email just yet(working on that part).
The problem we have is that everytime we have a new employee we have to add the employee to a personal folder file for Microsoft Outlook save it on the server and the go to each client to import this file into their address book. Isn't there an easier way to do this?

3 replies

by tomsal

We had the same mail arrangement that you described (we are also a small company), just not that long ago (just over a year and a half).

What we did (and in fact still do to an extent) is we instructed the users on how to update the address books. Our users were then responsible for updating their own address books. It worked surprisingly well.

Of course you'll get the occassional user who doesn't understand, but after you show them they'll get it eventually.

That all said, you don't mention what is your mail server you just say you down host your own email yet. Its the mail server that determines if the address information is "automatically" pushed to the clients or not.

Anyway, we now host our own email. We use Ipswitch's Imail Server 7.07. It works beautifully, our company is very pleased with it. And its a cinch to install and configure - very straightforward.

What's more, no expensive fees associated with Exchange Server!!! We have unlimited user license rights for about $3000 - so no worries!

www.ipswitch.com

good luck.

by nixer

Actually I meant we don't even have the email server here. They have another party handle the email. We bascially install outlook on the clients and then have to update with the pst file. Thats about as much of the handling of email that we do. Except of course calling the company to add another user.

I just wasn't sure if using outlook you had an option of having a global address book handled from somewhere.

But, I guess now that I talk to you my question does sound silly.

I appreciate you help... Thanks.

by tbragsda

I dont use Outlook, but if you give more detail, im sure a batch file could do this. You could run it out of a login script, or ask users to start the batch when a change is made.

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