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Saving Old Email

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by ashok_g

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Hi

We are using MS Exchange5.5 for email server and outlook express for client. all clients download everything to workstation don't keep anything in server.

Now we have to keep all email(for admin user). It is taking lots of space in workstaion and it has risk of loosing email. Here I have to save all old email to somewhere, so that that will save space in user harddisk and they can refer to whenever they need.

I am myself to look after all these things, so I was thinking to ask user to save their old email in certain directory(in server, manually one by one)and then I will write into CD. This solution is looking very long process and I also could copy whole email folder from user computer, I found there is problem with that too.If I copy folder and when user need to refer to email than I have to stay and copy back and then user have to search for email. It should be ok if there is only one or two CD but what if we have 10ns of CD??

I was wondering if any one could suggest me what would be the best way to do? Copying in CD would be best or just copying in ZIP disk would do? or there is other best way to do?

Thank you

Regards
Ashok

5 replies

by magetower

Why don't you use the Outlook client and start saving your e-mails into personal folders. This way you can subdivide the e-mail into different personnel folders and even save the PST files onto CD for archival purposes. You can always copy the PST back to the system place it back in Outlook and open it up like any other folder.

by jp

Why don't you use the Outlook 2000 client and store all your mail on the server and give the admin user access to your mailboxes thus saving space on your local workstations because mail is not downloaded to the workstation but instead you access the exchange database. You can also take advantage of the other features of exchange like public folders that everyone can access and the calendaring features. If you have exchange 5.5 you also have webaccess which is a hotmail like facility it is easyto setup and you can access contact, appointments and mail from the web.

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