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Consultant having problems with placement agency

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Does anyone have any advice on how to deal with, or protect yourself against, end customers flexing their weight and placement agencies caving in to their demands, with the consultant stuck in the middle?

15 replies

by allthegoodnamesweregone

Would be to give us more information on your issue. This could be any range of things.

In the end, the placement agency is providing a service to the customer, and the customer is always right.

by bfilmfan

The customer is not always right, but they are always the customer.

Scope creep and poor project requirements are the bane of consultants and are encountered everywhere. I've found that very few of the placement agencies truly understand the work they are bidding on and are basing their estimates on the client's requirements, which are generally nebulous, at best.

The lack of IT professionals doing project scoping has always been and always will be an issue.

by jamesrl

As someone who used placement agencies during a dry patch a few years back, I rapidly discovered that the customer/client relationship is between the agency and the end customer and the people they search for are grist for the mill.

Most agencies don't care about the candidates, they care about the long term profitable relationship with the customer, and if the candidate/employee is sacrificed so be it.

The one agency that treated me decently is one that I have called when I am looking for candidates....

James

by dave

Situations like this happen on a regular basis, but it can usually be avoided by increasing communication between the consultant, the placement company, and the customer. The placement company wouldn't have hired you if they thought you couldn't do the job. Talk to them at least every other week to let them know how things are going with the customer. If you come across any issues, then the placement company will be more likely to side with their consultant. If the customer is extremely stubborn, then at least the placement company would be willing to relocate the consultant to another project.

by tx1cajun

I have been deeply in the midst of consulting when bad feelings, budgets, timing , or other comes in way of completing a project. Your agency has every right to say that is enough, but you have to make every effort and sometimes beyond to demonstrate that you did everything you could short of magic to make things work.

In the end , your own honesty and integrity will overcome perception. Always, always, do beyond what is reasonable and understand some misunderstandings will happen. Work off line with the hiring operation to quiet concerns and make whatever restitution they would like you to make without compromising your own integrity.

There is a chance that they will realize in the long run the error was not yours. It may take some time. Chalk it up to experience and move with whatever positive can come of it.

Chuck McManus
The McManus Group

by jesc

The customer generally has more power, but customers are often not even close to right. The customer can often coerce something they want. This does not make them right, it only makes them self serving.

I get so tired of hearing the saying!

by leee

Picture this: Twenty-year-old female working her way through college by doing third shift at a Very Major Copy Chain store on the main college town drag. Three a.m., drunk man comes in, attempts to make copies of various body parts, verbally abuses woman when confronted, then leaps across counter to try to get to her. Woman feels threatened, slips to back room to call police. Police show up, KNOW THE GUY and tell him to go home. The next morning, woman reports incident to her (also female) supervisor. Guess what the supervisor says?

"You have lost us a customer for life."

Despite the security camera footage that nobody ever looked at, the woman knows that no matter what happens, the company will never take care of her - never mind with pay or benefits, but with the very basic need of personal safety. (Unlike other all-night businesses, there was no panic button.) While the drunk never was a paying customer, fifteen years later that former employee has never, ever set foot in any branch of that store.

It is amazing how even "professional" positions reflect this "customer is always right" attitude. Grist for the mill, indeed. My advice would be to pray that you find an agency (probably small or family-owned) that will stand by you with realistic deadline enforcement, or to be self-employed where YOU will have the final word. Agencies that bend backward at customer pressure can often be spotted by their high turnover rates. Employer-employee loyalty is rare, but if you can find it...

Just my two cents.

by thecatman

That kind of behavior used to happen with the airlines too but is no longer tolerated.

I work for a consulting company that does stand behind their employees. These companies do exist.

Also, as with any company, establishing a positive relationship with your employer first and any clients you work with will take you a long way.

As someone else mentioned, if everyone is aware of what's happening with a project, there is a much smaller possibility that things will fall apart.

I would also document everything. Noone but you may ever look at it but at least there are names, dates and events in case things gets nasty.

by too old for it

and here is why:

Very Big Pharmaceutical Wholesaler. Gets half it's management track from small party college the CEO went to. Get's the other half from the party college at 12th & High. Get's its tech support form either Bangalore or Hooterville, AR.

All the staff-aug firms just throw consultants in there, as you never know what they are looking for anyway. All the party-college educated managers-in-training collectively couldn't manage to pour water out of a boot with instructions written under the heel, but they will get promoted just fine based upon the "old school tie".

by tea-time

I have been an IT contractor for many years, and if you want to survive, you need to demand a clear Statement of Work from the agency. Situations such as this will become clear well in advance, because you will see the tasks / deliverables that will be expected, and when they will be expected.

This way, if they come back at some point and say we need Task X done by Time Y, and it is not in the Statement of Work, they need to file a change order for more hours with the agency. Then let them earn their commission by doing what they are supposed to do and manage the contract.

If the agency / customer will not provide a clear SoW, move on to another contract. It will end up costing you more in the long run.

by charlestanbc

My comments : As a consultant / project manager, always manage the expectation from the start, put them down in black and white and you must have the end customer sign it off. If an end customer does not want to sign off, that means they really don't know what they want! or wanted to have the space of flexibility....it is precisely this that will get you into trouble end of the project.

by wayne m.

I am not sure how being a consultant plays into this. Treat the client as your direct boss; the placement agency is merely the conduit for your paycheck.

Deal with the client directly on all business, technical, and personal issues. Dragging the placement agency into the mix will only make the matter worse.

There are no guarantees on getting a good client or a good boss. One does not to take responsibility for making the relationship work, but if it doesn't, get out. Continuing will just make everyone miserable. A phrase that best describes this is that if face with a bad job situation, you can either change your job or change your job.

Deal with the client as if you are a direct report. Address issues directly yourself and do not try to run to a third party instead. Finally, if the situation is too unpleasent, find an exit.

by ritasn

Wayne and the last three had good thoughts- Managing expectations as a consultant always comes first. As consultants, you have to deliver reality checks along with best-practices and solutions all the time but the method of delivery is the value added benefit. Not sure what your M.O. is however, detailed weekly status reports and project at-a-glance status reports with risks and green, yellow, red items highlighted always helps. Scope out your project tasks, assign milestones and time-lines and have a discussion with your immediate manager to negotiate a realistic time-plan with go-live dates and a UAT date-demonstrate your due-diligence in order to show them why it will take 3 months. Outline all risks and have them sign-off. Provide them the 3-day option or the 3 week option and outline risks- give them the options to make instead of no-options except 3 months at all-and then have THEM SIGN_OFF on any of the plans. What you think and what they perceive may be two different things-meetings to arrive and derive the gap analysis always helps. The placement agency is a conduit but you are for all practical purposes an employee for the client. And if all of this hard work doesn't work-then I suggest look for another job. If your services as a consultant is valuable, then you should have no trouble finding something else quick enough. The client will have to weigh the cost of losing you immediately as well vs. considering a compromise that you suggested. Just my .2 cents.

by too old for it

I have found that any customer who doesn't wnat to do the planning necessary to compelte the project management steps (project charter, milestones, exactly what is to be done and when, etc.) has enjoyed the business practice of getting lots of additional work for free.

If you smell this going in and your agency didn't, shame on them.

If it becomes chronic that your agency is a doormat, shame on you for sticking around. If you want to wallow around as a staff-aug contractor, there are plenty of firms around.

by matthew moran

Are you indicating that they are renegotiating a deal? What does "flexing their weight" mean? If the customer does not like the work or is too difficult, they are not worth keeping. Time is too valuable a commodity to nurse toxic client relationships. It is easier, long-term, to find better clients.

The first place to start it do the kind of marketing that places you in deals directly with the client - no agency.

Even when working with an agency, however, you must have your standards and set expectations. You must be willing to walk away from bad deals. If the quality of your work warrants it, you will be left with the type of client you want.

Matthew Moran
The IT Career Builder's Toolkit
http://blogs.ittoolbox.com/pm/career/

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