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How do I automatically email files in a folder?

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by tommoukoz

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We have a folder on our network that, over the course of a month, will have .PDF documents added to it. At a certain point in the month (user dictated), there is a requirement to email these documents (1 .PDF per email).

How can I set this up automatically, either directly within Outlook, or through Excel or Word?

Thanks,

Graham

10 replies

by oh smeg

And what type of OS is in use here?

It makes a difference

by aravind.pk

Being software developer, i would suggest to have a plugin for outlook or some other application secure one to stay on the server and use the default email gateway at its simplest form and trigger it based on your custom rules/settings. I hope there are lot of such available, but choosing best one is the challenge.

Any more details you know, respond or email me.

by george.melnic

You can write some piece if VBA code for excel/outlook adding additionaly the option to track times/addresses etc...

by donaaa7

I am only a customer of this product but really like them. Their email component is one of the most powerful I have used. You can use in almost any language and comes as ActiveX or .NET for Microsoft environments. The email version will allow you programmatically attachment these documents and email as an attachment. This and other inexpensive tools will add the option to compress them to a ZIP file to have a smaller attachment etc or each file could be sent individually. Finally, you can choose to send directly to any email server or write the emails out as files which can be picked up by most email servers and sent. The latter is optimal if the file is getting sent from a process that just ones once such as a web page and the email server is temporarily down for maintenance.

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