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Laptop Roaming profiles

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by mg_roberts 3 views

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All the users in our domain have roaming profiles. When a laptop user makes changes to their profile at home, then come in and log on to the domain, it reverts the files on the laptop back to the last time they were on the domain.

Some of our users are gone from the office for weeks at a time, so sometimes they lose weeks of data.

I really need help on this, its a huge issue at our company.

41 replies

by ni70

From typing in file sync in help.

To set up your computer to use offline files
Open My Computer.
On the Tools menu, click Folder Options.
On the Offline Files tab, make sure that the Enable Offline Files check box is selected.
Select Synchronize all offline files before logging off to get a full synchronization. Leave it unselected for a quick synchronization.
Notes

To open My Computer, double-click the My Computer icon on the desktop.
A full synchronization ensures that you have the most current version of every shared network file that you work with offline. A quick synchronization ensures that you have complete versions of your offline files, although they may not be the most current versions. You might select a quick synchronization if you are the only person working on a file or if you do not need the most current version of a file.
If you want to control which offline files are synchronized, when they are synchronized, and whether Windows prompts you before synchronizing your files, you can use Synchronization Manager. For more information, click Related Topics.
After you set up your computer to use offline files, you need to make shared network files available to you offline. For more information, click Related Topics.
Related Topics

by ericl_w199

let me give you a piece of advice about roaming profiles.turn them off forget they exsist.they do not work and are more trouble then they are worth.

by mg_roberts

without roaming profiles you are leaving it up to the end user to maintain backups of their files, which won't happen.

by rasilon

It's a **BAD** idea to use roaming profiles as a backup strategy. The most common problem with roaming profiles is users having huge profiles (most commonly because of "My Documents"). Roaming profiles need to be as small as possible. Large profiles cause delays in down/uploading the profiles (and thus increased logon /logoff times) as wellas increase the probability of a corrupted profile. By using folder redirection, you can reduce the size of the profiles and, also, store the files on a server that is backed up regularly....

Hank Arnold

by randall.cohen

Create a GPO for Folder Redirection. Folder Redirection is a better option for "backing up" user data. Instruct/insist that users store their files in the "My documents" folder and then redirect the folder to the users home drive. Roaming Profiles should only be used to retain user's customized settings like signature block and network mappings that aren't part of the logon script.

by rasilon

That is just about the most useless and wrong statement I've heard in a very long time. They most certainly work and they work well. In many situations they are essential. When they don't "work" or cause problems, it's almost always either an implementation problem or the user has huge profiles. Occasionally, a roaming profile can get corrupted, but fixing it is usually a simple matter.

by corporatelackie

Rasilon:

How do you fix a broken roaming profile / repair corruption?

We use them where I work and when they blow up (which is rare, BTW) our only solution is to have user log off, erase the server-side copy and then log on again ...

Jim

by jwgronner

We use Roaming Profiles in our office and have absolutely no problem with them. Our emoployees on occasion need to sit at different workstations and to have the ability to have their own desktop follow them makes them MUCH more productive. The same goes for Folder Redirection

by t.a.wiser

Nonsense.

Roaming profiles are fantastic when they're set up properly. They save time, effort and support calls, plus present a more friendly face to your network than local profiles which are a pain to support and maintain.

by randall.cohen

You can create a GPO that turns off roaming profiles.
The GPO can use two techniques besides turning off the roaming profile. The first uses loop-back processing with merge mode. It is found under Computer Configuration / Administrative Templates / System/Group Policy / "User Group Policy loopback processing mode". The second uses WMI filtering to only apply the policy if the computer is a laptop.

by mg_roberts

So, stop using roaming profiles? then what if they need to use a different PC? if i use a roaming profile to save only desktop settings, how do you keep it from saving the files as well?

the situation is, my users need their files backed up without their intervention, they need to be able to access them from anywhere (laptop and pcs).

by aknell

What I use here is a mapped drive for each user to store their info on. This is mapped through each of the users profiles, when the profile and login is created. When testing the new login, I usually set the target of the "my documents" folder to their mapped drive (usually m:).
After this you can use offline folders option, which has been explained. It still does slow down the network considerably when the user logs back on.
As far as backing up I use syncback, a great little program that easily backs up any server directory, mapped drive. I also have an older server that creates a backup of the backup server (using syncback). I know this sounds a little convoluted, but i've found its a very cheap and easy way to achieve redundancy.
I know theres probably a 100 other ways and probably easier but I hope this helps you in some way.

by rasilon

Where did I say to stop using Roaming Profiles??? They are a critical part of an environment like yours. They are also vital where you have (like my network) where users log onto one of multiple load balanced TS/Cirix servers.

What I was saying was that it was a bad idea to use them as a process for backing up user files.

Hank Arnold

by mg_roberts

from my understanding if i were to use folder redirection, my laptop users would not be able to access their files when they weren't in the office.

forgive my lack of knowledge in this area, i'm obviously in a position where i'm in over my head.

by t.a.wiser

By default, redirected folders are synchronised by XP when users log off. If you store your files inside redirected folders (ie: point your My Documents folder to a network share) then those files will be available when the laptop is away from the network.

Roaming profiles aren't really intended for storing vast amounts of documents inside. They're more for the actual profile - the look & feel of the desktop.

by mg_roberts

i was reading about folder redirection, and it says that you can have all the mydocument located in one centralized location, or sepereated by groups. i don't really understand how this works. if they files are stored collectively, are everyone's documents loaded into everyones local my documents? i know this can't be the way it works but maybe you can understand my confusion.

by the ref

When a notebook is just closed it hibernates and does not replicate. Notebook users need to logoff to cause the replication.

by jwgronner

You need to be familiar with group policy mmc console since wyo need to set this up in the GPO. go to GPO Editor and under User Configuration and then Sindows Settings then Folder Redirection, right click and in Settings use the default(Basic-Redirect everyone's folder to the same location). then in the Target folder location use "Create a folder for each user under the root path. Then in Root Path choose a directory wher you want all the users "My Documents to be located, ie: \\server\Users\redirectedLocation\ this will put each user in a separate folder in the redirectedLocation directory.

by aknell

I thnk the easiest way (not the quickest) would be to create seperate user directories, and then manually set-up the permissions on the shared properties for that user and adminisrtator. YES this is a long process but its simple. When i setup a share i put an $ at the end of the share, this makes it so its hidden from remote viewers.
When setting up the user through console, under the properties, profile, home folder, point it to the shared folder, that you created \\server\usershare$. Assign it a driver letter h: for home or whatever. And when that user logs in there will be a mapped drive there. Right click on my documents set the target to the mapped drive (H:) As stated above if the os being used used is Xp then offine folders will automaticly be set.

by aakash shah

How about approaching your problem a little differently by having the laptop users either use Remote Desktop or some other remote connection tool to remotely access their work computers. This way, when they do work, they are working off their work computers and so there is no sync problem. However, this assumes that the users always have a reliable connection available.

by mg_roberts

and it doesn't matter whether its replicating a folder redirection or a roaming profile correct?

by samthedon

tell me some things,
1)OS
2)Security patches,
3)firewall settings,
4)OS settings,

some OS revert to the last old saved settings due to the OS which is out of date for the security settings,

let me know

by shirtbird

Pretty much a fancy program that creates a giant batch file. Each time a user logins to the network, admin specified directories are backed up to a network location - for example, we back up the desktop and my documents. When user A logs in to the network, any new files that have been created since the last log in are uploaded to the server. This allows for easy backup and easy access to files.

by rasilon

That's what we do. Of course, if it's the local profile that is corrupted, you need to delete that profile.

Hank Arnold

by papus

Try a VPN connection , so that your users can access the domain remotely.

by ahlbrandj

We use a CITRIX ICA plug in to allow us to access our personal desktops via the web. Internally, the apps sit on a MS Server 2003 system. In this server-based environment, I run programs faster than I can locally and my desktop is available from ANY computer anywhere regardless of age/op-sys. It is also very secure.

by amnezia

This may be a silly question, but it seems your network is synchronising to the laptop. Can the laptop be set to synchronise to the network instead?

by amnezia

I'll have to look at the way I set ours two years ago - we have a limited number of laptops, and I copy a template folder to the laptop when I set up a new user - rare. But I would have thought if the profile redirects the user's local my documents folder to the server, (client or laptop), and synchronisation/offline folders is set up correctly from the laptop while logged in as the user, then the server-based home-folder "should" be updated from any pc or laptop the user logs into. Unless I've missed something, (and that's possible, it's very early in the morning).

by amnezia

Sorry about the above post. Why do laptop users need to change the profile at home? Can their not be built to show them their usual workstation desktop on the laptop so there's no need to alter the profile when they're away from the office - even for months at a time? As long as the laptop has the same software available as on the workstation it shouldn't be a problem, and then the user syncs when they're reconnected to the network. Perhaps it's NOT sync per se, but rather a profile issue?

by mg_roberts

i've recieved a lot of good advice from this thread. but i don't think i explained my situation well enough.
our laptop users only use the laptop they were given. so when they are in the office they are using the laptop no problem. when they go home, or are on the road, they take their laptops with them.

ok, say its january 1st, they are working in the office, they log off and everything is up to date. now say they are on the road, they create a couple new word documents, and delete a power point file. they also re-organize their desktop to make it easier to navigate through their mess of files. its januray 4th and they log into the office. their current profile is reverted back to the profile they saved on april 1st, the last time they were in the office.

now, to make things even more complicated, this doesn't happen every time.

by ldsibert

I have been through this myself. Here we go. Drop the roaming profile. They will become corrupt...on either server or client side. Then you have to delete them both. Another thing, Dude gets a virus or trojan, comes back and infects his profile on the Server, then possibly infects the Network. Roaming profiles are nice...when they work. They also get huge, and you have to manage it. Too much administration. Offline file sync has it's on problems also, like free space on the local hard drive, or a folder was deleted or moved on the server. Let them save locally and then copy whatever they need to save over to the Server. I do this now, and it has saved me hours of administration. Hope this helps.

by ldsibert

I was at a Microsoft seminar, and Microsoft even admitted that roaming profiles could be a pain in the butt. I do agree also that there are instances when you have to do it. I also understand that this problem was addressed in Windows 2003 and it's supposed to be better. But, roaming has not been good to me. Slow boots and I was constantly fixing their profiles on the local machine. Also, if they are on two or more boxes,made changes to theses boxes and have not shut those down, there is no write back to the server. Hence, it's not foloowing them on their "normal" machine. Just my opinion.

by bpe

I find roaming profiles work exceptionally well if the IT people concerned understand them properly and educate the end user correctly. It is far easier if you are trying to deal with something else and a user is having problems with their machine to rediect them to another workstation temporarily and not have to do anything to setup that station. offline file/folder sync is something I find very prone to problems and most of my users have had to have their cache "hard reset" often causing loss of the last few days offline work which they chose not to backup because they always assume, no matter how many times they are told, that IT just works. I will admit that RP's can grow to huge sizes, try a user with a 40GB Ipod storing his music in My docs\my music or someone downloading installation files for software and leaving them on his desktop. I find that a regular watch on server hdd capacity which we should all do anyway is the cure. Either that or wait until the user says his machine is taking a long time to logon and then reiterate the importance of storing this shit elsewhere. What is itunes doing on a corporate machine anyway, eh!!!!

by jameshsh

I agree with the other opinions that roaming profiles are useless in this case. We've organized almost the same task using folder redirection with our desktop management tool, Desktop Authority. My documents, desktop folder, ie favourites, cookies are redirected to a central location - home directory and users can access this stuff from any pc. I't something like settings that follows the users.

Have a look at this this tool:
http://www.scriptlogic.com/products/DesktopAuthority/

by chris

I buy into the value of roaming profiles. On a local LAN/Network they work (fore the most part) well except for the mobile users. On occasion users loose recognition of their profile HIVE files either from the local copy or the server and a download of a second or third profile is made as the user has never logged in before. Its easy to tell as they will in affect have document and settings\username, username_domain , username _domain001. This scenario creates a real issue and I have never really been able to get around or a fix to address it. it woul dbe great if there was some logic that over wrote the local (or vice versa) HIVE after invalid unsuccessful login.

by steve.allison

We put the laptops computers in their own group and create a GPO specifically for them which disables roaming profiles. My Documents is shared using Folder Redirection and this and their Home drive is cached with Offline Files.

The problem with mobile users is I think the server sees the laptop as an old version if the user logs into a local workstation before bringing the laptop back to the office.

by matthewhadley16

Why not use all 3?

Use roaming profiles. That way whenever a user logs on they have their desktop just how they like it, WITH their favorites folder and Application Data.

In conjunction with this, you could also use folder redirection. This means that people with large 'My Documents' folders don't have to spend ages waiting to log in while his/her 'My Documents' are being copied to the client computer. (the client computer now just accesses the 'My Documents' folder on-demand, from the server)

Now, the best thing to do is have all the users folders (My Documents, roaming profile etc.) on their own individual share on your server. (e.g. \\Server\Users\%Username%\%roaming profile + documents etc.%)

This would work absolutely fine on a LAN with no laptops at the moment, everyone has their desktop layout wherever they log in (due to roaming profiles), and their bigger folders are accessed on-demand from the server (folder redirection).

The problem you then encounter is that you've got laptops. People take their laptops home, and are pretty unlikely to be connected to your server from home. This means they can't access their roaming profile, nor can they access their 'My Documents'. BINGO! Offline files. Set up offline files to sync with their individual share on the server. This means that their roaming profile, documents, desktop, app data etc. is synched between their laptop and the server. When they go back to your LAN changes they've made to their documents and roaming profile are updated!

Hope this helps, if you need some clearer explanations don't hesitate to ask :D

Matt.

by jlau

Do you have all the steps that you can send me so that I can minimize the login/logout time thanks. jlau@ncjfcj.org

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