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Outlook XP roaming profile password prob

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14 replies

by donalconlon

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Hi,
We have several users who need to access their e mail from different workstations. We use outlook 2002/xp to read mail and this is stored in a pst file on a network share. We do not use exchange server rather we use pop3 accounts. I have setup a roaming profile and added all the necessary mail profiles with the correct details in the mail icon in the contril panel. However when users log on and select their mail profile they are always asked to enter the password of the mail account onthe pop3 server. I have ticked the remember user password in the mail account properties but this is not remembered the next time they logon. This happens for all users apart from the one I logged on as to set up the profile itself. How can I add the other users mail passwords to the roaming profile so that they are not prompted to enter this every time they send/recieve. Or is there another way around this as well? We use win2000 professional.

14 replies

by curlergirl

I think you are misunderstanding how profiles work on Win2K workstations. Each user has his or her own profile, unlike Win9x where all users of a workstation could share one local workstation profile. If you are using a roaming profile, then a copy of that roaming profile is cached locally at the workstation when the user logs on, under that user's logon credentials. I'm not sure if it will even work the way you have set it up. You need to approach the roaming profile from the USER perspective, not from the WORKSTATION perspective. IOW, the profile belongs to the user, and wherever that user logs on, the profile will follow him or her. So, each user should have HIS/HER own individual roaming profile, rather than trying to create one roaming profile that will serve the purposes of all of the users. All you have to do is create a roaming profile folder for each user on the server and copy his/her local profile from a workstation where that user has been set up once to that serverlocation. Then, set up the user account to use that roaming profile. Once this is done, the PROFILE follows the USER wherever he or she goes, so all of the Outlook settings, including the POP3 account setup, should follow wherever the user goes.Knowledgebase articles that might help:

www.microsoft.com/technet/307964
www.microsoft.com/technet/142682

Hope this helps!

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