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reduce file sizes when using photos

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by aabishop

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Many people are now using photos from digital cameras in Word documents, PowerPoint presentations etc. These can often create enormous file sizes.

If you are using any type of graphic from any source, use the following process to reduce your file sizes dramatically:

Step by Step:
After downloading pictures from your camera, you can insert them into any Office document or presentation etc clicking Insert, Picture, From File

Locate the folder the photo is in and click Insert.

Resize the picture as required (if you are resizing manually, always use the corner handles to maintain height/width proportion).

Use Edit, Cut (or Ctrl+X) to cut the picture.

Click Edit, Paste Special..., scroll down and select Picture (JPEG).
Click OK.

This will convert your photos to JPEGS and keep you file sizes managable.

4 replies

by Tammy.Cavadias

We're you aiming to have this featured as the TROLOV Tip of the Week by chance (having it featured would snag you some cool TR Swag)?

-Tammy [_]3

by techbender

You can also reduce the file size by using 'Compress Pictures' in the options menu when you save.

You have various levels of compression, and helps when you've got a file loaded with screenshots or pictures you've used the Crop tool on.

Works on JPEGs too, I believe.

by aabishop

I seem to get a better result by using Paste Special... ie; the file size is smaller.

by seanferd

For instance, the free IrfanView, but there are others.

If you are changing size, resample rather than resize for better quality.

Save the file as jpeg (or gif for even smaller files) and you can adjust the compression ratio to suit your quality vs. size needs.

However one does it, it is a good bit of advice, even for those email addicts who like to send a load of uncompressed or non-resized embedded images. Fine if they're wanted family photos or something, but not if they're one of those bs internet photo essay hoax propaganda email things.

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