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Exchange Server STUFFED!

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9 replies

by clt-it_tech

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Current system of >100 email users is totally "open" environment where no users have mailbox limits and everyone saves EVERY piece of email and attachments ever received. Please make recommendations for excellent solution to offer users a way of backing off their old email and attachments to CD for later retrieval if needed. I will award points to the one solution that gets implemented. Thank you!

9 replies

by p.j.hutchison

We use Outlook, users can create PST files and just move old mail from their main mailbox into the PST file, once the PST is finished it can be archived to CD.

Otherwise you can use 3rd party products that archive mail for you e.g. Commvault DataMigrator.

by ccthompson

I agree, using a .pst file is very useful. I archive the CEO here almost monthly, he get a load of email and for some reason needs to save them all.

Not only can you throw them on a CD, but you can put them in their documents and back them up to tape or whatever depending on your backup solution.

Hope this helps!

by jguasch

For Local users on our network, we map them to a personal folder on the files server that only they can access. Then we put the users pst files on that server.

Users can tehn move email to the pst file. When the file server gets backedup every night, the pst files are also backed up.

Remote users also does the same thing. They have a script that runs after VPN is stablished that maps them to their own personal folder where they can move old emails to.

You just need to educate your users to move old stuff into the PST file to a file server that gets backedup.

We also ask our users to move important documents to the personal folder on the file server.

This has solved alot of our problems with stolen/broken laptops/systems. Our user that lost a laptop will still have access to all his email and data.

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