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File Management Framework

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by ritarun

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I am looking for suggestions on how to set up a file/naming directory framework for a small dept of 50 users that is organized into 10 units. Each unit needs to have folders restricted to members of each unit, but share common client files among all ten units. Each unit contribue many templates/forms that comprise the folder to make a case file for the client. Suggestions, references or examples welcomed.

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by oliver w.

hi,
have a look at the tahoe server from microsoft. Its in a beta stage (Beta2) but is planned to be release in the first half of 2001.
I've installed the beta and its exactly the thing you are looking for. (Document Management for groups).

hope that helps
Oliver

by ritarun

While I checked out what I could find on tahoe server, it is not something that can assist me now. I am not able to install a beta to really check it out. It sounds like it will be something helpful in the future.

by spiceman

There may be several ways of doing this:
Create 10 local groups on the machine that will keep the shared files and folders. Make the members of each unit member of particular local group.

Create 10 folders for these 10 local groups
and under security permissions remove everyone from the list and add the local group and give them rights to these folders.

Create other folders that are shared with permissions for the dept or everyone or better still the domain users only.

Naming conventions for the files is very important and may include case nos, dates and may unit names. You need to consider such things as how many files will be created on a weekly basis and if there are a lot - putting them into year subfolders or case range subfolders etc.

Could be more precise if had more info.

Good luck

by ritarun

Thank you so much. This helped me start planning. Cany you contact me privately for more specifics?

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