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Force a Blind Carbon Copy ?

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by ez_1putt 2 views

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We are in need of a way to send email from one particular user to a 3rd party for email retention. Specifically, all messages composed from this user need to be copied to an external email address and sent to a data retention site.

I am thinking it would be possible to force a blind carbon copy to this external email address each time this user composes a new message.

Is it possible to do this without getting the user involved or even giving the user an option to delete or disable this BCC? or is there a different way somewhere in Exchange that could allow a copy of all messages be sent to a different user? Thx for any suggestion.

3 replies

by pifflemaster

The simplest path would be to create an Outlook rule that fires a copy when a mail is sent.
Another method would be to alter the default email template to add a hidden Bcc to it.

by ez_1putt

Once the rule is created, is it possible to 'lock it down' from the user so they couldn't turn it off? We would need a way to prove that they couldn't alter it in any way.

thanks again.

by pifflemaster

Perhaps it's possible to lock down using the Outlook admin template or Group Policy. Sorry, I've never had a need to do this.

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