large mail boxes HELP!!!

One thing I have done, besides using PST, is to turn off a feature that hardly anyone knows that it exists.

In Outlook, the Journal can track pening of files from office apps. This can store and use up tremendous amounts of space especially if the user is a big time MS Office user. Disable the Journal tracking, and then delete and remove all history from each user's Journal under their inbox. Chances are you will be amaazed at the Amount of disk space you have just saved.

The best part isthat if they never knew about it, they won't know you shut it off either.

Hope this helps
Richard

Have the users copy their email to a folder or a Word document using copy and paste. This will take the email off the server and place it on their hard drive or your server. I have people put their email on one my servers that I backup every day.Larry

I had the same problem. PST's do the trick. If it is e-mail they need it must be organized into folders. Move these folders into a PST. The PST can be huge, don't worry about it. Just make sure its on a networked drive that gets backed up regularly.

Also, once you move all the mail to a PST, make sure you run the utilities on the information store to compact it(eseutils... etc). Otherwise the information store does not srink.

Create a folder in outlook (.pst file) and make it's directory on a network drive in order to have a good backup.
Make ypour ussers simply to move msg from the inbox folder to the new folder.
Define a rule to auto-move files older than XXX to thenew folder.

Good luck

We have an MD that has an ost file on his laptop - he has backed the old stuff ie last year and back into a 990Mb PST file !!!!!

We split these down onto a CDR and store them in a cupboard/firesafe to get around the hogging of server storage.

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