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Outlook 2003. Stop checking fax numbers when validating email addresses

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by david.harding

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Running Office 2003 Professional on Windows XP SP2.

Whenever I create a new email and add names to the to: or cc: fields, and then "check names" (ctrl K), Outlook will automatically fill in any entries (that are unique). The problem is, even if I use a unique name, if I have a fax number in that contact's information, Outlook gives me the choice to email or fax the person. I never, ever use the online fax option so I want to just disable Outlook from treating fax numbers as valid addresses.

I can't find anything in Office Help (surprise) on how I might do this. Any ideas?

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by joshdang

I came across this:

http://www.sperrysoftware.com/Outlook-Duplicates.asp#Q3

They suggest using the prefix "Fax:" on all your fax numbers. Outlook sees that it can't send the fax, so it doesn't count it as a valid option.

I prefer to keep it short and simple with just an "F" instead of "Fax:" -- it has the same effect.

They say they have a tool to help if you have tons of contacts.

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