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Outlook Mail Home Network

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All of our email comes in via POP3 from Gmail, Google's service, along with Verizon. Is there a way I can set up Outlook on another of my PCs to access one of those accounts while still having a copy of all the mail sent/read/received onto my Outlook from a synch? I want to try to make it like it is at the office. My machine is that server that runs Outlook and 1 PC is a client that synchs with it for only 1 account. All PCs XP Pro SP2 on home network.
I hope I gave enough info.
Thanks.

7 replies

by borginva

"Unacceptable", as I have written to them many times about, is too cruel and not a good selection. I am closing this issue because I have aborted this idea for now. Sorry. Because I do not know if the answers will work, I can not rate them.

by jdgretz

I'm not sure exactly what you are asking.

Is your office machine getting all it's mail from a POP3 server or are you using an Exchange Server for your mail?

What exactly do you mean that a client PC syncs with your other machine?

With Exchange you can delegate authority to another user to access your email account (actually any Outlook function since they all reside on the Exchange Server anyway) and as such, they have either a copy or access to your account to see all the email in that account.

At home that's a bit more difficult to do unless you want to set up an Exchange Server to do the same thing. You can however, have two machines receiving mail from the same POP3 account. They may or may not stay in sync depending on you run the machines.

You can set Outlook to leave a copy of the messages on the server. Depending on your ISP, this will either result in them deleating your oldest messages when you get too many in your inbox, or they will start bouncing messages when your mailbox gets full.

One way around this is to have one of your machines (A) be the one that will download the files from the ISP and delete them while the other (B) simply leaves the original on the server. If you leave B on at all times with a 1 minute time to check for new messages, the B will have most of the messages. The problem is that when you fire up A and download the messages, anything that comes in while A is on-line and B is between it's 1 minute check time will only reside on A. You can always do an import to B from A to keep them in sync.

Is this what you wish to accomplish?

Of course you could set up a small file server and keep the .pst file there. That way you could access it from any other machine you have on the network. Just remember not to open any given .pst file on more than one machine at a time. It gets real ugly real quick.

jdg

by jdgretz

Well, you could have your wife's machine download all of her email and your machine have two .pst files - one with your personal stuff and another that you use as the master. When you wish to back up everyone's .pst, open that file and import from the others.

Since you have a server, why not just host the .pst files there instead of on the individual machines. That way you will have backups of the individual files if you ever need to replace a machine.

Actually it almost sounds like you would benefit from having a W2k3SBS at your place. Are you a Microsoft Partner at any level??? If you are, I'd suggest getting the Action Pack - you'll find it very useful.

jdg

by borginva

"Unacceptable", as I have written to them many times about, is too cruel and not a good selection. I am closing this issue because I have aborted this idea for now. Sorry. Because I do not know if the answers will work, I can not rate them.

by borginva

Let me see if I can clear some of this up.... My main PC runs Outlook 2k3 and all the mail gets downloaded to that. The email on Google and Verizon are either set up to delete or archive for 30 days or whatever. So I get all my email on that PC where my wife even has to use to access her email. I like to keep all the mail backed up on the one pst file. I have her computer and my webserver. I would like to just setup her PC with Outlook so she can do her email as she does on my PC. Read/send you know. Keeping a copy of everything on her local Outlook. Where at the same time.... my Outlook has copies of it all to make backups of that 1 pst easy. Maybe even setup my webserver to do all the email download and sending from Outlook, and our Outlooks on our PCs synch the mail with that.
Does this help clarify?

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