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Printer port, LPT1.

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I have setup a shared printer on my network. If I login as Administrator all ports are visible on that specific printer. But, when the user logs on, all the ports disappeare. What could be causing this problem?

7 replies

by antix1

To make sure I understand the question I see it as this:

When you login as Administrator on that persons PC you see all of the printer ports. When the user logs in they do not see them.

On the server select the printer properties make sure they are shared and then security make sure the Everyone group has "print" priveleges

by snide3

Everyone group doesn't make the ports visible. The user group that access this printer has full control now and it still isn't visible.

by dbowlin

When setting up a local printer NT WS will set it up in either the Default or All user profile, I forget which.

When setting up a network printer in NT WS, the network printer is profile specific, if you add it while logged on as admin, the admin profile has access to the printer. If you set up the printer while logged on as Joe User, Joe gets the printer.

See next response from me for the details on how I deal with this issue...my answer was too long for one response.

by dbowlin

There are a several ways that I deal with this issue:
1. Set up the network printer as a local printer. When in the add printer dialog, choose the network option, select your printer but do not click OK to proceed, rather hi-lite the UNC path in the window labeled Printer at the top of the box, copy it, and click Cancel. If you know the UNC path to your printer you can skip the above. Now choose local printer and click next, choose add port, choose local port and paste your UNC name that you copied into the dialog box, click OK and continue with your set up. Your network printer is now setup as a local printer and it will be available to all users logging on to that WS.
2. This method is available only to network printers with their own IP address, on a machine with the MS TCP/IP printing protocol installed. In the add printer dialog, choose local printer, choose add port, add LPR port, in the first dialog enter the IP address of the printer, in the second dialog enter the name you want to use for the printer. Now proceed with the rest of your printer set up. The advantages to this method are each client serves its own print cue, and users have the ability to manage (pause, delete) their own print jobs. This method hassolved a couple of other technical problems for me as well. The downside of this method is that there is no centralized management for the printer.
3. Set up the printer using the network installation routine, for every user that logs onto that machine.

Which method you use depends on how your printer is hooked to the network (parallel connection to a workstation, or direct to the network) and which works for your needs.

Good luck.

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