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Add a looping introduction to a PowerPoint presentation

You can set up your slide shows to include a little preview presentation that will help prime your audience for the main event. Susan Harkins shows this simple but highly effective technique.

Displaying an introductory or welcome slide while your audience arrives for a presentation is common. You might display general information or a friendly hello. Usually, you display just one slide and the presentation doesn't progress until you begin the presentation manually. This setup is okay, but to generate a bit more interest, you might want to display more than one introductory slide -- call it a mini presentation if you like. That way, you'll have the attention and interest of your audience before you even begin.

Note: This information is also available as a PDF download, along with a sample presentation that demonstrates the technique.

Two presentations in one

While the audience enters the room and finds a seat, they may chat with one another, help themselves to refreshments, or sit quietly and wait for the show. Regardless, most will be thinking about other things, and not your presentation. The one-slide introduction that says welcome and displays pretty flowers is quaint, but it won't grab anyone's attention as they enter the room, and it certainly won't keep anyone's interest while they wait.

You can get their attention from the moment they walk through the door with an introductory presentation that introduces you and/or your presentation's purpose. Now, you might think that you need two separate presentations, but you don't. You can save the introductory presentation as a part of the main presentation. The key is to hide the slides in the main presentation. That way, your audience sees only the introductory slides. Later, when you're ready to begin the presentation, you click a button that links to the first slide in the main presentation. Even though you hid the slide, PowerPoint will still display it, and then continue to display the remaining hidden slides in the main presentation.

Setting it up

It doesn't matter where you place the introductory slides within the main presentation. At the beginning makes sense, but it isn't necessary. Use as many introductory slides as needed, but keep it to a minimum. Two to five slides is usually adequate. The point is to present material that will interest the audience and enhance your program. (The example presentation is simple on purpose so as not to distract from the technique.)

Add the introductory slides to your presentation file and then save it. In Slide Sorter view, complete the following steps to distinguish between the two sets of slides:

  1. Select all the slides in the introductory presentation. To do so, click the first slide in the introduction, hold down the [Shift] key and then click the last.
  2. Choose Slide Transition from the Slide Show menu. PowerPoint 2007 users should click the Animations tab.
  3. In the Advance Slide section of the Slide Transition task pane, check the Automatically After option and then enter the number of seconds you want PowerPoint to pause between slides, as shown in Figure A. Three to five seconds is generally sufficient.

Figure A

slide transition

PowerPoint will automatically advance slides during the introduction.

  1. Deselect the On Mouse Click option.
  2. Choose Set Up Show from the Slide Show menu. In PowerPoint 2007, click the Slide Show tab and click Set Up Slide Show.
  3. Select the Loop Continuously Until Esc option (Figure B). Make sure the Using Timings, If Present option is also selected, then click OK.

Figure B

loop

Tell PowerPoint to loop continuously.

Now you're ready to add the button that links the introductory presentation to the main presentation. You'll click this button to stop the introductory message and begin the main show. To add a linking button to the introductory presentation, do the following:

  1. With the last slide in the introductory presentation current in Normal view, choose AutoShapes from the Drawing toolbar. Then, choose Action Buttons. In PowerPoint 2007, you'll find the Shapes group on the Insert tab.
  2. Choose Action Button from the Shapes drop-down list.
  3. Add an AutoShape to the slide.
  4. With the button selected, choose Action Settings from the Slide Show menu. In PowerPoint 2007, choose Action on the Insert tab.
  5. In the Action Settings dialog box, display the Hyperlink To option's drop-down list and select Slide. (Thumb down to find the right option and do not accidentally choose Next Slide; doing so will take you to the next slide in the mini presentation.)
  6. In the Hyperlink To Slide dialog box, select the first slide in the main presentation, as shown in Figure C.

Figure C

Select the first slide in the main presentation.

  1. Click OK twice.

Most likely, you'll want to make the linking button invisible, although doing so isn't necessary. It's up to you. To make the button invisible, do the following:

  1. Double-click the button. In PowerPoint 2007, click the Format tab and then click the dialog box button in the Shape Styles group.
  2. In the Format AutoShape dialog box, drag the Transparency Slider on the Color and Lines tab to 100% (Figure D). In PowerPoint 2007, use the Color pane.

Figure D

invisible button

By changing the button's Transparency property, you render it invisible.

If you want the flexibility of starting the main presentation from any slide in the introductory presentation, copy the button to the Clipboard and then paste it onto each slide in the intro presentation. The button will retain the same hyperlink and formats. Just be sure to paste the button to the same general area of each slide so you can remember where it is (if it's invisible).

The presentation still isn't ready for the split slideshow. To get the desired effect, you must hide the slides in the main presentation. Just select all the slides in the main presentation in Slide Sorter view and choose Hide Slide from the Slide Show menu. In PowerPoint 2007, click Hide Slide on the Slide Show tab.

Running the presentation

Run the presentation as you would any other. Press [F5] and PowerPoint will display the first slide in the introductory presentation, and then the next. When PowerPoint reaches the last slide in the introductory presentation, it will encounter the first hidden slide in the main presentation. It will then display the first slide in the introductory presentation again.

When you're ready to begin the main presentation, click the Action button and PowerPoint will immediately display the first slide in the main presentation. At the end of the main presentation, PowerPoint will display the first slide in the introductory presentation. You'll probably want to add a final slide that let's you know you're at the end. That way, you won't inadvertently click that last slide and start the intro all over again.

Show's on!

You can keep your audience mildly entertained or grab their interest early on with a short introductory presentation. Just let the slides automatically loop until you're ready to begin the main presentation.

 


Susan Sales Harkins is an independent consultant and the author of several articles and books on database technologies. Her most recent book is Mastering Microsoft SQL Server 2005 Express, with Mike Gunderloy, published by Sybex. Other collaborations with Gunderloy are Automating Microsoft Access 2003 with VBA, Upgrader's Guide to Microsoft Office System 2003, ICDL Exam Cram 2, and Absolute Beginner's Guide to Microsoft Access 2003, all published by Que. Currently, Susan volunteers as the Publications Director for Database Advisors. You can reach her at ssharkins@gmail.com.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

9 comments
eyevisuals
eyevisuals

I have made a 3 slide looping holding page and an action button to hyperlink to slide 4 which is the 1st slide of my presentation after the loop. I cannot get from slide 4 to slide 5 etc. It takes me back to the loop when I mouse click on it. Help & Thank you Robyn

cgknowlton
cgknowlton

This was very helpful. The one challenge I still faced was that I cannot use Presenter Mode during many of my presentations since I'm duplicating screens and using a presentation remote that can only advance to the next animation or slide. Therefore, although the linking button to the main presentation got me to the correct slide (slide 4, in this case), simply clicking Advance on my presentation remote took me back to the looping introductory presentation at slide 1. To get around this, I changed two steps: I didn't hide any slides, and I didn't link to slide 4 in my link. Instead, on the Slide Show tab (in PowerPoint 2010), instead of using Set Up Slide Show, I chose Custom Slide Show. I created two new custom shows - Custom Show 1 included my first three slides (the introductory presentation) and Custom Show 2 included all the other slides (my main presentation). Then, for my linking button, rather than linking it to slide 4 in the Edit Hyperlink box, I linked it to Custom Show 2, and then checked the "Show and return" box. Now, the first three slides loop until I make one on-screen click to the linking button, then I step throught the main presentation using the Advance button on the remote. After I am done with the last slide of the main presentation, I press Escape on the keyboard, and PowerPoint goes directly back to Custom Show 1, so my introductory presentation slides then start looping again as the audience asks questions, etc.

vincent-lee
vincent-lee

Hi Susan, Please advise how to have the effect of looping until ESC for Powerpoint Presentations that called from multiple PPT files,created in various versions such as 2000,2003,2007. I have tried using Powerpoint Viewer 97 but the presentation seems to throw out some errors that resulted in rerunning the whole process again. The objective is to display presentation 1.ppt to 5.ppt and restart from 1.ppt and so on.It will only exits from the loop when "ESC" key is pressed. Thanks Best Regards Vincent Lee

jaydog96
jaydog96

Great idea! An alternative to using a button that links to the first slide in the main presentation is to simply type the number of that first main slide and press [Enter]. That way, your audience doesn't even see you move a mouse and click.

andrescontilde
andrescontilde

I used to have this problem when I am waiting for my speech to begin I forgot to press F5 so everybody can view my PP Normal view... it was not good at all... This looping presentation idea is the answer ... it is the kind of idea that is so easy and effective that I can?t believe I didn?t come up with ... Thanks a lot!..

david.turpin
david.turpin

Excellent simple but effective idea. The people I train on PPT thought that it was also excellent. Regards David

ssharkins
ssharkins

That's a great idea -- thank you!

LewisEigen
LewisEigen

Create a single slide presentation as your introcduction (or multiple if you want). Have the slide play for 1 minute. Use the animation to replay the presentaiton It will cycle over and over. However place a button on the slide somwhere and use the action capability and when the button is clicked, ANOTHER PowerPoint Presentation plays. That of course is your main presentation.

ssharkins
ssharkins

I agree -- it's very simple and should be a helpful addition to most any presentation. I'm glad you like it!