If you need to print out an Access report by 10:00 every Friday morning, you don’t have to do it manually. Follow these steps to create a macro to print the report and schedule it to automatically run at that time:
- Open the database that contains the report.
- In the Database window, click Macro Under Objects.
- Click the Design button.
- Click in the first cell under Commands and select OpenReport.
- In the Action Arguments, click the Name Of Report box and select the name of the report you want to schedule.
- Save your macro.
- Go to Windows Explorer and open the folder where you want to save the macro shortcut.
- Right-click the Windows taskbar and click Tile Windows Vertically.
- Drag the icon of the macro you created from the Database window to the opened folder on your desktop.
- Close both windows.
- Click the Start button, click All Programs, point to Accessories, point to System Tools, and then click Scheduled Tasks.
- Double-click Add Scheduled Tasks and then click Next.
- Click the Browse button.
- Navigate to the folder containing the shortcut to the macro command and select it.
- Click Open and then click Next.
- Click Daily.
- Click the arrows of the Start Time box until you reach 10:00 AM. Click Next.
- Enter your password in the Password text box.
- Enter your password in the Confirm Password text box and click Next.
- Click Finish.
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